| ITEM #: 5. DATE: 09/23/2024 AI #:2225 |
 |
CITY COUNCIL ACTION REPORT
| SUBJECT: | AMEND JOINT AGENCY AGREEMENT (JAA) - VINEYARD AND 143RD AVENUE SAFETY PROJECT (CIP PROJECT #42070) |
| STAFF PRESENTER(S): | Chris Bridges, Deputy Director of Engineering-Transportation |
OTHER PRESENTER(S):
Logan Hopp, Sr. Project Manager
SUMMARY
Request Council approval of the first amendment to the Joint Agency Agreement (JAA) will extend the timeline for the construction reimbursement for CIP Project #42070 – Vineyard and 143rd Avenue Safety Project from September 30, 2024 to September 30, 2025.
STRATEGIC PLAN ALIGNMENT
.png) |
.png) |
.png) |
RECOMMENDATION
Authorize the Mayor to execute the first amendment to the Joint Agency Agreement with Maricopa Association of Governments (MAG) for CIP Project #42070 – Vineyard and 143rd Avenue Safety Project. (Chris Bridges, Deputy Director of Engineering-Transportation)
FISCAL IMPACT
The fiscal impact to the city of Goodyear for this project is a total of $30,000 for the design phase. The city has already incurred the $30,000 cost of the design. The construction phase is 100% reimbursable in an amount not to exceed $414,671 and will have no fiscal impact to the City.
BACKGROUND AND PREVIOUS ACTIONS
This project was identified after a call for projects by MAG for potential RSP funding. After internal analysis, staff found that this location during the most recent five-year period ending February 2022, finding 6 total vehicle roadway lane-departure crashes including one (1) fatal and five (5) incapacitating crashes on a roadway with only 1,754 vehicles per day.
On January 25, 2023, the City was awarded funding from the Maricopa Association of Governments (MAG) under the Roadway Safety Program (RSP) for safety improvements to the curve on Vineyard and 143rd Avenue.
On May 22nd, 2023 (AI-1449), Council approved the Joint Agency Agreement (JAA) with Maricopa Association of Government for project 42070 – Vineyard and 143rd Avenue Safety Project and authorized the necessary budget amendments and all expenditures of up to $30,000 for design in FY2023 and up to $414,671 for construction in FY2024. The JAA is set to expire on September 30, 2024.
On June 12, 2023 (AI-1537), Council approved CIP #42070 – Vineyard and 143rd Avenue Safety Project in the adoption of Resolution No. 2023-2318 Determining and Adopting the Final Estimates of Proposed Revenues and Expenditures for the city of Goodyear for FY2024.
On June 10, 2024 (AI-1797), Council approved the carryover of CIP #42070 – Vineyard and 143rd Avenue Safety Project in the adoption of Resolution No. 2024-2381 Determining and Adopting the Final Estimates of Proposed Revenues and Expenditures for the city of Goodyear for FY2025.
Goodyear has selected Combs Construction from a cooperative Job Order Contract (JOC) list to complete the construction activities for CIP Project #42070 – Vineyard and 143rd Avenue Safety Project.
On January 25, 2023, the City was awarded funding from the Maricopa Association of Governments (MAG) under the Roadway Safety Program (RSP) for safety improvements to the curve on Vineyard and 143rd Avenue.
On May 22nd, 2023 (AI-1449), Council approved the Joint Agency Agreement (JAA) with Maricopa Association of Government for project 42070 – Vineyard and 143rd Avenue Safety Project and authorized the necessary budget amendments and all expenditures of up to $30,000 for design in FY2023 and up to $414,671 for construction in FY2024. The JAA is set to expire on September 30, 2024.
On June 12, 2023 (AI-1537), Council approved CIP #42070 – Vineyard and 143rd Avenue Safety Project in the adoption of Resolution No. 2023-2318 Determining and Adopting the Final Estimates of Proposed Revenues and Expenditures for the city of Goodyear for FY2024.
On June 10, 2024 (AI-1797), Council approved the carryover of CIP #42070 – Vineyard and 143rd Avenue Safety Project in the adoption of Resolution No. 2024-2381 Determining and Adopting the Final Estimates of Proposed Revenues and Expenditures for the city of Goodyear for FY2025.
Goodyear has selected Combs Construction from a cooperative Job Order Contract (JOC) list to complete the construction activities for CIP Project #42070 – Vineyard and 143rd Avenue Safety Project.
STAFF ANALYSIS
The MAG Roadway Safety Program (RSP) was initiated in September 2019 by MAG to supplement the state’s Highway Safety Improvement Program (HSIP) program. The RSP assists with providing additional funding to local public agencies to improve the safety conditions of our roadways in all areas in three major focus areas including Pedestrian, Intersection, and Lane Departures. MAG developed this program to address these critical regional funding needs in the near term and provides the funding at 100% to cover all the construction costs. The combination of the 100% RSP construction funding and the proposed countermeasures are a very cost-effective approach to improving safety on this segment of roadway.
The project is for the design and installation of enhanced curve warning signs, wider longitudinal pavement marking, transverse rumble strips (imbedded in concrete) and roadway lighting. The installation of the chosen countermeasures will increase driver awareness of an approaching curve, increase visibility at night, and are intended to inform the driver that a reduction in speed is required as they approach the curve in the roadway. These improvements will provide value to the roadway user by alerting them of the oncoming curve and by slowing down they will be able to safely navigate the segment of roadway thereby avoiding the likelihood of crashing and causing damage to their vehicle and potential physical harm to themselves and their passengers.
The request to extend the agreement for one additional year is due to investigation of street lighting alternatives, as the cost to supply electrical power due to proximity to the nearest power source at the project location exceeded the grant award amount. The City has selected solar street lighting for the Project, bringing the project within the awarded grant for construction reimbursement.
The design was completed in FY2024, and Construction will commence in FY2025. The City will manage the project and be reimbursed for the construction costs up to $414,671 from MAG.
The project is for the design and installation of enhanced curve warning signs, wider longitudinal pavement marking, transverse rumble strips (imbedded in concrete) and roadway lighting. The installation of the chosen countermeasures will increase driver awareness of an approaching curve, increase visibility at night, and are intended to inform the driver that a reduction in speed is required as they approach the curve in the roadway. These improvements will provide value to the roadway user by alerting them of the oncoming curve and by slowing down they will be able to safely navigate the segment of roadway thereby avoiding the likelihood of crashing and causing damage to their vehicle and potential physical harm to themselves and their passengers.
The request to extend the agreement for one additional year is due to investigation of street lighting alternatives, as the cost to supply electrical power due to proximity to the nearest power source at the project location exceeded the grant award amount. The City has selected solar street lighting for the Project, bringing the project within the awarded grant for construction reimbursement.
The design was completed in FY2024, and Construction will commence in FY2025. The City will manage the project and be reimbursed for the construction costs up to $414,671 from MAG.