| ITEM #: 6. DATE: 08/30/2021 AI #:452 |
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CITY COUNCIL ACTION REPORT
| SUBJECT: | APPROVE EXPENDITURE OF FUNDS UP TO $711,138.77 FOR HAIL DAMAGE ROOF REPAIRS AT THE BALLPARK AND DEVELOPMENT COMPLEXES AND RELATED BUDGET TRANSFERS |
| STAFF PRESENTER(S): | Martin Hussey, Facilities Superintendent; Willy Elizondo, Risk & Safety Coordinator |
SUMMARY
Request City Council approval of expenditure of FY2022 funds and related budget transfers for roof repairs at the Ballpark and Development Complexes as a result of hail damage. This includes repairing HVAC damage, repairing existing roofs with damage and recoating repaired roofs with an elastomeric coating.
Recommendation
Approve expenditure of funds up to the amount of $711,138.77 for hail damage roof repairs at the Ballpark and Development Complexes and related budget transfers. (Martin Hussey, Facilities Superintendent; Willy Elizondo, Risk & Safety Coordinator)
FISCAL IMPACT
This item was not included as a part of the FY2022 budget and requires a budget transfer of $711,200. The expenditures will be wholly or partially offset by revenues received from an insurance claim filed with the Arizona Municipal Risk Retention Pool (AMRRP).
Western Affiliated Adjustment Company LLC provided an insurance claim budget of $624,627.79 for hail damage repairs at the Ballpark and Development Complexes. This estimate may not have included required bonding under Title 34 in the amount of $21,862 which brings the project cost to $646,489.79. The city is also adding 10% contingency, bringing the total project cost to $711,138.77. The city has received $508,779.21 from the AMRRP for these repairs, with an additional payment of $115,848.58 to be issued by AMRRP once the repairs are completed. The city is requesting that the full project cost, including required bonding be covered under the claim as well and may be reimbursed the full amount, but if not the difference will be made up from currently budgeted Risk Liability funds.
Western Affiliated Adjustment Company LLC provided an insurance claim budget of $624,627.79 for hail damage repairs at the Ballpark and Development Complexes. This estimate may not have included required bonding under Title 34 in the amount of $21,862 which brings the project cost to $646,489.79. The city is also adding 10% contingency, bringing the total project cost to $711,138.77. The city has received $508,779.21 from the AMRRP for these repairs, with an additional payment of $115,848.58 to be issued by AMRRP once the repairs are completed. The city is requesting that the full project cost, including required bonding be covered under the claim as well and may be reimbursed the full amount, but if not the difference will be made up from currently budgeted Risk Liability funds.
BACKGROUND AND PREVIOUS ACTIONS
Per City of Goodyear Resolution 08-1255, all expenditures of budgeted funds in excess of $500,000 must obtain Council approval. In 2019, a significant hail storm damaged the roofs on three (3) buildings at the Goodyear Ballpark (stadium, Reds Development Complex, and the Indians Development Complex). The city's Risk Department has insurance policies in place for weather events. The city's insurance provider has approved this claim.
STAFF ANALYSIS
This repair work can be scheduled to begin in late September and will take three months to complete. The goal is to have the work completed before players report for spring training. These repairs will stop the current roof leaks at these facilities, improve reliability of the roofs, and protect and extend the life expectancy of city assets.