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Consent
Item No. 12.
| MEETING DATE: 09/16/2024 |
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| TO: | HONORABLE MAYOR AND COUNCILMEMBERS |
| FROM: | JIM SADRO, CITY MANAGER By: Gabriella Yap, Assistant City Manager |
| SUBJECT: | APPROVE THE PURCHASE OF DELL COMPUTERS NETWORK VIRTUALIZATION EQUIPMENT FOR CITY HALL NETWORK SYSTEM
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RECOMMENDATION:
That the City Council approve and authorize the City Manager to execute a purchase order in the amount of $227,514.15 with Dell Computers for the purchase of one Dell EMC PowerStore 500T storage unit ($169,562.97), one Dell PowerEdge R660 server ($29,344.16) and one Dell PowerSwitch S5248 ($28,607.02).
DISCUSSION:
Staff is recommending the purchase of one Dell EMC PowerStore 500T storage unit ($169,562.97), one Dell PowerEdge R660 server ($29,344.16) and one Dell PowerSwitch S5248 ($28,607.02), for a total cost of $227,514.15. This purchase will replace an existing data storage unit and server that were purchased and installed in July 2019. The equipment has reached its end of useful life and is no longer supported by the Dell manufacturer's warranty. This purchase will also increase the performance and storage capacity of the city's computer network.
Staff recommends acquiring this equipment in accordance with Municipal Code section 4.20.70 - Exceptions to Bidding Requirement for Purchase of Goods and Services; Section C "When the city can utilize cooperative governmental purchasing contracts or pricing for a given item or service which was established by another governmental agency's successful bid award for that general or specific type of item or service, and which had been conducted on a negotiated or competitive basis."
Dell equipment is included as part of the National Association of State Procurement Officials (NASPO) ValuePoint competitively bid contract program. The NASPO ValuePoint program is a purchasing cooperative of the state Chief Procurement Officers of all 50 states, D.C., and the US Territories, and all contracts are awarded following competitive solicitations led by member states in accordance with state procurement statutes.
Staff reviewed the NASPO pricing for the Dell equipment being proposed and, after negotiating price and terms with Dell, were able to secure an additional pricing reduction of 62.5% on the PowerStore, 74% on the PowerEdge, and 72% on the PowerSwitch below the NASPO pricing schedule.
Staff recommends acquiring this equipment in accordance with Municipal Code section 4.20.70 - Exceptions to Bidding Requirement for Purchase of Goods and Services; Section C "When the city can utilize cooperative governmental purchasing contracts or pricing for a given item or service which was established by another governmental agency's successful bid award for that general or specific type of item or service, and which had been conducted on a negotiated or competitive basis."
Dell equipment is included as part of the National Association of State Procurement Officials (NASPO) ValuePoint competitively bid contract program. The NASPO ValuePoint program is a purchasing cooperative of the state Chief Procurement Officers of all 50 states, D.C., and the US Territories, and all contracts are awarded following competitive solicitations led by member states in accordance with state procurement statutes.
Staff reviewed the NASPO pricing for the Dell equipment being proposed and, after negotiating price and terms with Dell, were able to secure an additional pricing reduction of 62.5% on the PowerStore, 74% on the PowerEdge, and 72% on the PowerSwitch below the NASPO pricing schedule.
FISCAL IMPACT/SOURCE OF FUNDING:
The cost to replace the existing equipment is included in the Fiscal Year 2024-2025 adopted budget (account# 620272-85003). There is sufficient budgeted fund for this purchase. No additional appropriation will be needed.
GENERAL PLAN RELEVANCE/CITY COUNCIL GOALS & OBJECTIVES:
T. 1.9 City Operations