Agenda No. 3.
CITY COUNCIL MEMORANDUM
| City Council Meeting: | November 17, 2026 |
| Department: | Finance |
| Subject: | Resolution 26-R-129 - Authorizing the Annual Purcahses of Water Meters (Finance Director James Walters) |
BACKGROUND
In compliance with the City's Purchasing Policy, all purchases with a Vendor that exceed $100,000.00 must come before council for approval prior to processing. This agenda item is to approve the purchase of water meters used in our utility system for water consumption tracking and billing. Annually, purchases of water meters can range from $140,000 to $209,000 depending on the levels of new construction and normal wear and tear on meters servicing existing homes and businesses.
Hydropro Solutions is the sole provider of water meters for the City of Schertz. Due to the proprietary technology, they are the only vendor who can supply the city with meters compatible with the current system. They were selected by competitive bid in 2018 when the City upgraded its previous meter system with the new remote read system utilized today.
To adhere to the Purchase Policy section d. "Purchases Greater Than $100,000" requiring council approval for purchases above the stated amount, Staff is recommending Council approve a resolution authorizing the City to purchase water meters from Hydropro annually as long as Hydropro Solution is the sole provider or the City changes its water reading infrastructure to another brand. This resolution is intended to be multiyear in scope, given they are the only viable vendor and the necessity of water meters for the utility system operations.
The City has the following meter sizes with the counts and prices of each:
Hydropro Solutions is the sole provider of water meters for the City of Schertz. Due to the proprietary technology, they are the only vendor who can supply the city with meters compatible with the current system. They were selected by competitive bid in 2018 when the City upgraded its previous meter system with the new remote read system utilized today.
To adhere to the Purchase Policy section d. "Purchases Greater Than $100,000" requiring council approval for purchases above the stated amount, Staff is recommending Council approve a resolution authorizing the City to purchase water meters from Hydropro annually as long as Hydropro Solution is the sole provider or the City changes its water reading infrastructure to another brand. This resolution is intended to be multiyear in scope, given they are the only viable vendor and the necessity of water meters for the utility system operations.
The City has the following meter sizes with the counts and prices of each:
| Meter Size | Price |
| 5/8" (Residential) | $356.74 |
| 1" | $484.76 |
| 2" MS | $1,189.12 |
| 2" Octave | $2,003.87 |
| 3" | $2,491.23 |
| 4" | $3,299.27 |
| 6" | $5,207.53 |
GOAL
To provide the community with information regarding purchases greater than $100,000 and ensuring all mandated steps in state purchasing statues and the City's own Purchasing Policy are followed.
COMMUNITY BENEFIT
These requirements ensure proper selections are made when choosing vendors to service the community, both enhancing the quality of services and ensuring proper use of public funds.
SUMMARY OF RECOMMENDED ACTION
Staff recommends approval of Resolution 26-R-129 Authorizing the Purchase of Water Meters
FISCAL IMPACT
Water meter purchases are located in the Utility Fund and can be between $140,000 and $210,0000 with an annual budget of $228,000. This resolution is not authorizing additional budget be allocated for the purchase of water meters.
RECOMMENDATION
Staff recommends approval of Resolution 26-R-129 Authorizing the Annual Purchases of Water Meters