Agenda No. 8.
CITY COUNCIL MEMORANDUM
| City Council Meeting: | November 17, 2026 |
| Department: | Public Works |
| Subject: | Resolution 26-R-131 – Authorizing the City of Schertz to enter into an On-Call Concrete Service Agreement with Proficient Constructors, LLC, Westhill Paving, Inc., and Fanar 1 Enterprises, LLC (Director of Public Works Larry Busch) |
BACKGROUND
The City of Schertz requested proposals for an on-call concrete service contractors. This is an IDIQ Concrete Services contract, like we did back in 2022 and 2024.Three contractors provided proposals in response to the solicitation. Upon evaluation of the pricing and qualifications, City staff are recommending award to Proficient Constructors, LLC, Westhill Paving, Inc. and Fanar 1 Enterprises, LLC based upon cost-effectiveness and quality of responses. These contractors will be available for use citywide by various departments in accordance with the price list outlined in the agreements. This will be for individual projects that are under $100k and within the approved budget. All individual projects exceeding $100k will be presented to council separately per City Policy. If approved, the Agreement shall become effective upon the date of the final signature and shall remain in effect through October 31, 2029, with the option to renew for two (2) additional terms of one (1) year each unless terminated as provided for in the Agreement.
Staff is recommending Council award to all three companies, because in the past staff has struggled to get a timely response from the on-call companies. When we are ready to contract the services in the agreement, we do so based on the availability of the contractor if it is a priority job and the value to the public since they do submit different cost per line item.
Staff is recommending Council award to all three companies, because in the past staff has struggled to get a timely response from the on-call companies. When we are ready to contract the services in the agreement, we do so based on the availability of the contractor if it is a priority job and the value to the public since they do submit different cost per line item.
GOAL
To authorize the City Manager to enter into an On-Call Materials Service Agreement with Proficient Constructors, LLC, Westhill Paving, Inc. and Fanar 1 Enterprises, LLC.
COMMUNITY BENEFIT
The City will be able to contact any of the approved vendors for services needed within the scope of the agreement without going through the RFP process each time. This will result in an effective and efficient operational process.
SUMMARY OF RECOMMENDED ACTION
Approval of this resolution will allow the execution of this On-Call Materials Service agreement.
FISCAL IMPACT
Fiscal impact will vary depending on the specific project. The costs for services and associated fees are included in the Professional Service Agreements. Funding available for projects may be allocated within each fiscal year's operating budget.
RECOMMENDATION
Approval of Resolution 26-R-131.