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AGENDA ITEM REVIEW FORM |
6.B.
Regular City Council Meeting
- Meeting Date:
- 04/26/2017
- Department Head:
- Lizandro Galaviz
- Submitted By:
- Crystal Fragozo, Administrative Assistant, Parks & Recreation Department
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding the approval of payment between the City of San Luis and ULTRA SHOW MAKERS, who will be providing sound, stage set up and lighting for all musical guests performing at the 2017 4th of July festivities. (Lizandro Galaviz, Parks & Recreation Director)
SUMMARY:
Year after year the Parks & Recreation Department has strived in creating the best and most memorable 4th of July event for our community. We are currently negotiating with ULTRA SHOW MAKERS, to provide us with professional lighting, amazing stage and exceptional sound for all our guest musical performers for our 2017 4th of July festivities. The Recreation Department worked with ULTRA SHOW MAKERS for past events and the quality of their work and services were incredible. ULTRA SHOW MAKERS carries all the required and necessary equipment needed for our 4th of July performers in which we will not need to worry about any last minute additions or riders. The Recreation Department received two verbal quotes from TRONIX SOUND which had a total of $16,000.00 and Machado Productions which had a total of $15,000.00 to meet the procurement policy requiring 3 verbal quotes under Section 36.01 (C) of the San Luis Purchasing Code.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE NEGOTIATING FOR AN AMOUNT OF $14,400.00 WITH ULTRA SHOW MAKERS FOR LIGHTING, STAGE AND SOUND SERVICES AND EQUIPMENT FOR THE 2017 4TH OF JULY FESTIVITIES.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- YES
- CITY/STATE/FEDERAL FUNDS:
- CITY
- TOTAL:
- $14,400.00
- BUDGETED AMOUNT:
- 2017-2018 Fiscal Year to be Determined
- AVAILABLE AMOUNT TO TRANSFER:
- N/A
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- Special Services 100-145-80005 To be Determined 2017- 018 Fiscal Year