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AGENDA ITEM REVIEW FORM |
4.E.
Regular City Council Meeting
- Meeting Date:
- 10/11/2017
- Department Head:
- Eulogio Vera
- Submitted By:
- Eulogio Vera, Director of Public Works, Public Works Department
Action Requested:
Motion
Resolution
Resolution
ITEM:
Discussion and possible action on any and all matters regarding Resolution No. 2011. A Resolution of the Mayor and City Council of the City of San Luis, Arizona authorizing and directing the entering into an amendment to an Intergovernmental Agreement with Yuma County for roadway maintenance, an amendment to an existing Intergovernmental Agreement between the City of San Luis and Yuma County. (Eulogio Vera, Director of Public Works)
SUMMARY:
Staff is requesting approval to amend an existing Intergovernmental Agreement (IGA) with Yuma County allowing them to do up to $100,000.00 worth of roadway maintenance work for the City of San Luis.
The amendment would increase the amount to $250,000.00 and allow them as well as their contractors to increase the amount of work they can perform for us. This would allow us to include more streets to their chip seal contract with Cactus Asphalt in the next couple of months.
Attached are the original IGA and the Amendment. Staff recommends approval of Resolution No. 2011.
On October 4, 2017, Public Works Director Eulogio Vera informed City Council at their Work Session that the contractors want to start Friday, October 6, 2017. Council directed staff to go forward with the contract. The City Attorney advised that this item would then be on the agenda for October 10, 2017 for ratification.
The amendment would increase the amount to $250,000.00 and allow them as well as their contractors to increase the amount of work they can perform for us. This would allow us to include more streets to their chip seal contract with Cactus Asphalt in the next couple of months.
Attached are the original IGA and the Amendment. Staff recommends approval of Resolution No. 2011.
On October 4, 2017, Public Works Director Eulogio Vera informed City Council at their Work Session that the contractors want to start Friday, October 6, 2017. Council directed staff to go forward with the contract. The City Attorney advised that this item would then be on the agenda for October 10, 2017 for ratification.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO RATIFY, APPROVE AND ADOPT RESOLUTION NO. 2011.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- Hurf
- TOTAL:
- $250,000.00
- BUDGETED AMOUNT:
- $450,000.00
- AVAILABLE AMOUNT TO TRANSFER:
- 0
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- GL #200-210-90010 Capital Outlay - Improvement Roads / Remaining Balance $1,269,715.20
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
HURF Funds
GL #200-210-90010 Capital Outlay - Improvement Roads
$1,269,715.20
GL #200-210-90010 Capital Outlay - Improvement Roads
$1,269,715.20