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AGENDA ITEM REVIEW FORM |
6.D.
Regular City Council Meeting
- Meeting Date:
- 02/27/2019
- Department Head:
- Jose A. Guzman
- Submitted By:
- Jose A. Guzman, Director of Planning & Zoning, Planning & Zoning Department
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding an Agreement with Matrix Design Group, Inc. for professional planning services for the General Plan Update Project. (Jose A. Guzman, Director of Planning & Zoning)
SUMMARY:
This is a request for a Professional Services Agreement with Matrix Design Group, Inc. in the amount not to exceed $181,953 for professional planning services for the General Plan Update.
State Statute mandates that all municipalities update their General Plans every 10 years; the current General Plan was updated in 2011 replacing the plan done in 2001. The General Plan serves as the official policy statement of the city to guide the public and private development of the community through new development and redevelopment initiatives. Both the content and character of the plan are largely proscribed by state statutes. Elements of the General Plan, both those required by state law as well as elements specific to San Luis make up the plan, along with goals, objectives, and policies for each element. A Planning Consultant will play an important role in the formation and development of this planning endeavor.
To assist with this endeavor, staff is requesting City Council authorize the entering into a Professional Services Agreement with Matrix Design Group, Inc. to assist with the preparation of the General Plan Update.
Matrix Design Group, Inc. was selected by the Evaluation Committee through the RFP process as being the most qualified consultant for this task. The notice for request for proposals for this project was released in December of 2018, and a total of four qualified consulting firms submitted proposals. The proposals were reviewed by the Evaluation Committee, a team of four City staff members (Jose A. Guzman- Director of Planning and Zoning, Eulogio Vera, P.E.- Director of Public Works, Lizandro Galaviz- Parks & Recreation Director and Jenny Torres- Economic Development Manager) and two consulting professionals (Ralph Velez- City Consultant and Jerry Stabley, AICP- Planning Consultant).
The Evaluation Committee recommends authorizing the Professional Services Agreement with Matrix Design Group, Inc. for planning services and development of the General Plan Update in the amount of $181,953.
The department budgeted $70,000 for the 2018-2019 fiscal year; the remaining will be allocated in the 2019-2020 budget.
State Statute mandates that all municipalities update their General Plans every 10 years; the current General Plan was updated in 2011 replacing the plan done in 2001. The General Plan serves as the official policy statement of the city to guide the public and private development of the community through new development and redevelopment initiatives. Both the content and character of the plan are largely proscribed by state statutes. Elements of the General Plan, both those required by state law as well as elements specific to San Luis make up the plan, along with goals, objectives, and policies for each element. A Planning Consultant will play an important role in the formation and development of this planning endeavor.
To assist with this endeavor, staff is requesting City Council authorize the entering into a Professional Services Agreement with Matrix Design Group, Inc. to assist with the preparation of the General Plan Update.
Matrix Design Group, Inc. was selected by the Evaluation Committee through the RFP process as being the most qualified consultant for this task. The notice for request for proposals for this project was released in December of 2018, and a total of four qualified consulting firms submitted proposals. The proposals were reviewed by the Evaluation Committee, a team of four City staff members (Jose A. Guzman- Director of Planning and Zoning, Eulogio Vera, P.E.- Director of Public Works, Lizandro Galaviz- Parks & Recreation Director and Jenny Torres- Economic Development Manager) and two consulting professionals (Ralph Velez- City Consultant and Jerry Stabley, AICP- Planning Consultant).
The Evaluation Committee recommends authorizing the Professional Services Agreement with Matrix Design Group, Inc. for planning services and development of the General Plan Update in the amount of $181,953.
The department budgeted $70,000 for the 2018-2019 fiscal year; the remaining will be allocated in the 2019-2020 budget.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO AWARD THE CONTRACT TO MATRIX DESIGN GROUP, INC. IN THE AMOUNT OF $181.963 WITH $70,000.00 AUTHORIZED TO BE PAID BEFORE JUNE 30, 2019 AND THE REMAINDER TO BE BUDGETED IN THE FUTURE BUDGET.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- City
- TOTAL:
- $181,953
- BUDGETED AMOUNT:
- $70,000
- AVAILABLE AMOUNT TO TRANSFER:
- $70,000
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- Account No.100-999-90000
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
Contract will be paid from account no. 100-999-90000. The project will be completed in two fiscal years, the department budgeted $70,000 for the 2018-2019 fiscal year and the remaining will be allocated in the 2019-20 budget.