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AGENDA ITEM REVIEW FORM |
6.K.
Regular City Council Meeting
- Meeting Date:
- 02/27/2019
- Department Head:
- Lizandro Galaviz
- Submitted By:
- Crystal Fragozo, Administrative Assistant, Parks & Recreation Department
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding the approval of a contract between the City of San Luis and La Cachimba Promotions for musical performances for the 4th of July Celebration event. (Lizandro Galaviz, Director of Parks & Recreation)
SUMMARY:
Year after year the Parks & Recreation Department has strived in providing our community with great entertainment for our 4th of July festivities. This year, we are working very hard to continue to amaze our community with great musical performances that make their 4th of July experience memorable. That is why we are currently working on getting amazing musical guests such as Los Chatos, La Cachimba & Inspector, for our 4th of July event. These musical performers provide a festive and upbeat musical act that we believe our community will enjoy. Inspector is a Ska band from Nuevo Leon, Mexico who has produced many hits such as Amargo Adios and toured many countries around the world. Los Chatos are a rock band who perform tributes to many legendary rock bands in the United States & Mexico. La Cachimba is a Calexico/Mexicali band who will perform Spanish rock classics for our community during our Fourth of July celebration. We are confident that these musical performers will provide a great atmosphere and amazing live entertainment for our community who deserve the very best Fourth of July Celebration.
In order for such performers to participate in the upcoming Fourth of July Celebration, staff considers the promoter, Eder Flores doing business as La Cachimba Promotions, to be the sole source provider since he is the Authorized Agent/Business Manager for La Cachimba, Los Chatos and Inspector. Musical artists are unique. Therefore under Purchasing Code §36.02 - Exclusive Services, where Mr. Flores is the sole provider in booking these professional musical performers, other quotes or bidding is not required. Staff is requesting that City Council approve the contract between the City of San Luis and professional musical bands, la Cachimba, Los Chatos and Inspector, whose manager is Mr. Eder Flores for the 2019 Fourth of July Celebration.
If this request of sole source provider were to be approved, staff is requesting to use a prepaid account to pay the deposit of $4,400.00. Per the Performance Agreement Section 2: Compensation, as compensation for such concert, the City shall on or before the end of the first set of the performance on the date of the concert pay the Representative, a total fee of $8,800.00. The City agrees to pay one-half of this fee on or before March 21, 2019 and the remainder on or before the time of performance on July 04, 2019.
In order for such performers to participate in the upcoming Fourth of July Celebration, staff considers the promoter, Eder Flores doing business as La Cachimba Promotions, to be the sole source provider since he is the Authorized Agent/Business Manager for La Cachimba, Los Chatos and Inspector. Musical artists are unique. Therefore under Purchasing Code §36.02 - Exclusive Services, where Mr. Flores is the sole provider in booking these professional musical performers, other quotes or bidding is not required. Staff is requesting that City Council approve the contract between the City of San Luis and professional musical bands, la Cachimba, Los Chatos and Inspector, whose manager is Mr. Eder Flores for the 2019 Fourth of July Celebration.
If this request of sole source provider were to be approved, staff is requesting to use a prepaid account to pay the deposit of $4,400.00. Per the Performance Agreement Section 2: Compensation, as compensation for such concert, the City shall on or before the end of the first set of the performance on the date of the concert pay the Representative, a total fee of $8,800.00. The City agrees to pay one-half of this fee on or before March 21, 2019 and the remainder on or before the time of performance on July 04, 2019.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE THE CONTRACT AS PRESENTED FOR THE BANDS LA CACHIMBA, LOS CHATOS AND INSPECTOR IN THE TOTAL AMOUNT OF $8,800.00 FOR THE JULY 4TH 2019 CELEBRATIONS.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- YES
- CITY/STATE/FEDERAL FUNDS:
- CITY
- TOTAL:
- $8,800.00
- BUDGETED AMOUNT:
- Budgeted for Fiscal Year 2019
- AVAILABLE AMOUNT TO TRANSFER:
- N/A
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- Special Services - 100-145-80005
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
Fiscal impact as described above.