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AGENDA ITEM REVIEW FORM |
6.A.
Regular City Council Meeting
- Meeting Date:
- 04/24/2019
- Department Head:
- Kay Macuil
- Submitted By:
- Kay Macuil, City Attorney, Attorney's Office
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding a contract with the Greater Yuma Port Authority for reimbursement of construction of a waterline. (Eulogio Vera, Director of Public Works)
SUMMARY:
On January 23, 2019, City Council awarded the construction of the East Mesa Waterlines Project to the lowest bidder, Taylor Engineering. This month the construction is underway. The first two attachments to this agenda item provide a further description of the project.
Attachment #1: The area of the city's East Mesa Waterlines Project is shown on the aerial image.
Attachment #2: The bid tabulation for the city's East Mesa Waterlines Project.
The City of San Luis is a member of the Greater Yuma Port Authority (GYPA) which is a non-profit encouraging economic development of the commercial port of entry and the region. The other members are the Cocopah Tribe, the City of Yuma and the County of Yuma.
GYPA has a waterline project in the Gary Magrino Industrial Park and would like to save construction cost by utilizing the services of Taylor Engineering.
The City of San Luis is a member of the Greater Yuma Port Authority (GYPA) which is a non-profit encouraging economic development of the commercial port of entry and the region. The other members are the Cocopah Tribe, the City of Yuma and the County of Yuma.
GYPA has a waterline project in the Gary Magrino Industrial Park and would like to save construction cost by utilizing the services of Taylor Engineering.
Attachment #3: The plans for the GYPA project
Taylor Engineering is agreeable to continue the same pricing for the GYPA waterline as long as the workers are in the area with the city's project. The city's project is wrapping up as of the writing of this agenda item. In the interests of time, staff added the GYPA project as a change order to the city's project and negotiated an agreement with GYPA for reimbursement. As of the writing of this agenda Item, The law firm of Benesch & Davy has approved the attached agreement for GYPA but advised not to sign until the cost of the change order is determined. As of the writing of this agenda item, James Davey acting as City Engineer was analyzing the cost.
Taylor Engineering is agreeable to continue the same pricing for the GYPA waterline as long as the workers are in the area with the city's project. The city's project is wrapping up as of the writing of this agenda item. In the interests of time, staff added the GYPA project as a change order to the city's project and negotiated an agreement with GYPA for reimbursement. As of the writing of this agenda Item, The law firm of Benesch & Davy has approved the attached agreement for GYPA but advised not to sign until the cost of the change order is determined. As of the writing of this agenda item, James Davey acting as City Engineer was analyzing the cost.
Attachment #4: The Proposed Agreement with GYPA.
City staff recommends ratification of the change order with Taylor Engineering for the GYPA project and approval of the reimbursement agreement with GYPA for the city's actual costs. More infrastructure in the area will enhance the possibilities of more economic development and more jobs for the City of San Luis.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO RATIFY THE CHANGE ORDER AND APPROVE THE AGREEMENT WITH GYPA FOR REIMBURSEMENT OF CONSTRUCTION OF A WATERLINE AS PRESENTED.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- City
- TOTAL:
- $45,000.00
- BUDGETED AMOUNT:
- No
- AVAILABLE AMOUNT TO TRANSFER:
- TBD
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- TBD
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
There may be a temporary fiscal impact until GYPA reimburses the City for the waterline. The contract allows for GYPA to pay the city's contractor directly when payment is due. The cost is estimated to be less than $45,000.00.
Attachments
- Aerial of East Mesa Waterline Project
- Bid Tabulation East Mesa Waterline Project
- GYPA Waterline Plans