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AGENDA ITEM REVIEW FORM |
5.C.
Regular City Council Meeting
- Meeting Date:
- 05/13/2020
- Department Head:
- Mary French-Jones
- Submitted By:
- Mary French-Jones, Grants Writer, Administration, Economic Development
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding Rancho Los Oros Roadway Improvement (CDBG Contract #113-20) Change Order No. 1. (Jenny Torres, Economic Development Manager; Eulogio Vera, Acting Director of Public Works and Mary French-Jones, Grant Writer)
SUMMARY:
City staff met on several occasions with Rancho Los Oros Roadway Improvements Project (CDBG Contract 105-20) contractors to discuss challenges related to areas of required improvements, safety mitigation measures related to the Coronavirus disease 2019 (COVID-19) declaration that has impacted our community, immediate residences impacted by sewer replacement improvement activities and feasible solutions to advance this federally-funded project safely for both the residents and contractors' employees.
The change in scope of work involves two elements:
1) The Change Order will modify the Contract Sum by increasing the amount of existing asphalt removal and replacement and sewer main removal and replacement (increased contract cost is $18,220.00);
2) Add extra safety and construction methods necessary to complete the project due to Coronavirus disease 2019 (COVID-19). The Contractor's Change Order Request include Contractors' additional time of 14 days to remove and replace the sewer main and sewer service tie-ins, traffic control, sewer delay, and resolution costs, cleaning and disinfecting porta-johns for each residence with a scheduled water/sewer outage (additional cost is $38,969,51).
Original Contract Sum $523,384.05
Modified Contract Sum $555,650.51
Net Change (increase) +$ 32,266.46
The change in scope of work involves two elements:
1) The Change Order will modify the Contract Sum by increasing the amount of existing asphalt removal and replacement and sewer main removal and replacement (increased contract cost is $18,220.00);
2) Add extra safety and construction methods necessary to complete the project due to Coronavirus disease 2019 (COVID-19). The Contractor's Change Order Request include Contractors' additional time of 14 days to remove and replace the sewer main and sewer service tie-ins, traffic control, sewer delay, and resolution costs, cleaning and disinfecting porta-johns for each residence with a scheduled water/sewer outage (additional cost is $38,969,51).
Original Contract Sum $523,384.05
Modified Contract Sum $555,650.51
Net Change (increase) +$ 32,266.46
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE THE CHANGE ORDER AS PRESENTED IN THE AMOUNT OF $18,220.00.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- YES
- CITY/STATE/FEDERAL FUNDS:
- City/Federal/Sewer Bonds
- TOTAL:
- $555,650.51
- BUDGETED AMOUNT:
- $500,000.00
- AVAILABLE AMOUNT TO TRANSFER:
- N/A
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- C.O. Improvements Roads (CDBG 113-20) 255-210-90010.220
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
Sewer bond 310-311-90015.350 in the amount of $217,997 (an increase of $32,266.46); CO Improvements Roads (CDBG 113-20) 255-210-90010.220 for $300,000 CDBG/Federal and 255-210-90010.220 CDBG/City Match $37,653.51.