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AGENDA ITEM REVIEW FORM |
6.B.
Regular City Council Meeting
- Meeting Date:
- 05/13/2020
- Department Head:
- James Einwaechter
- Submitted By:
- James Einwaechter, Assistant Director of Public Works, Public Works Department
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding a proposed change order number 1 for the Los Portales Del Alamo Roadway Paving project (to add Adobe Street and Aquila Street (between Merrill Avenue and Hidalgo Avenue) and Ajo Avenue. (Eulogio Vera, Acting Director of Public Works)
SUMMARY:
On March 29, 2020, the City Council approved award of the Los Portales del Alamo Roadway Paving Project (encompassing Cuahutemoc Street, Cuahutemoc Cul-de-Sac, Juarez Street, Juarez Cul-de-Sac, West Canal Drive, and Independence Street) to DPE Construction, Inc., in the amount of $473,892.30. This amount was considerably lower than the latest prior cost estimate for the project of $542,000. When presenting this agenda item to the Council, the Director of Public Works emphasized that extremely favorable bid prices (very low cost per square yard) would make it advantageous for the City to fund the paving of additional roads now, subject to the availability of funds. Adding paving of the proposed three streets via change order to the City's contract with DPE would require an additional $198,000. Public Works suggests using residual HURF salary funds (that were not used this fiscal year), possibly complemented by resources from the General Fund (if required). If this change order is approved and funded, only Desierto and a small portion of San Felipe and Rio Sonora would remain to be re-paved, with envisioned completion within the next couple of years (budget permitting).
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE MODIFICATION NUMBER 1 TO THE CONTRACT WITH DPE CONSTRUCTION, INC., FOR THE LOS PORTALES DEL ALAMO ROADWAY PAVING PROJECT, IN AN AMOUNT OF $198,000.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- YES
- CITY/STATE/FEDERAL FUNDS:
- YES
- TOTAL:
- $200,000
- BUDGETED AMOUNT:
- N/A
- AVAILABLE AMOUNT TO TRANSFER:
- YES
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- Capital Outlays CIP 100-999-99015 $850,000
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
There is budget available in the General fund due to projects that did not come to fruition. We are requesting to transfer budget authority from General Fund account 100-999-90015 to HURF account 200-210-90010 in the amount of $200,0000.