 |
AGENDA ITEM REVIEW FORM |
6.B.
Regular City Council Meeting
- Meeting Date:
- 02/09/2022
- Department Head:
- Derek Duenas
- Submitted By:
- Derek Duenas, IT Manager, Administration, Information Technology
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding the approval to purchase Executime from Tyler Technologies. (Derek Duenas, IT Manager)
SUMMARY:
The Information Technology department is seeking approval to purchase Executime from Tyler Technologies for the total amount of $75,222 by using procurement code 3.05.020 (Exclusive Services). Executime will replace the City's existing time and attendance software and provide seamless integration with our ERP system. Executime is a web-based platform that is equipped with workflow, automation, and paperless capabilities to help streamline the payroll process. There has been an increase of approximately $11,000.00 to this project which was previously budgeted at $64,350.00, and we would like to use funds from an existing capital project "Cisco Umbrella" that will not be completed this year. The City of San Luis recently received a cybersecurity grant that provides cybersecurity services similar to the budgeted service "Cisco Umbrella".
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE THE PURCHASE IN THE AMOUNT OF $75,222 TO PURCHASE EXECUTIME AND REMOVE THE CISCO UMBRELLA PROJECT FROM CAPITAL IMPROVEMENTS FOR THE REASONS PRESENTED.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- YES
- CITY/STATE/FEDERAL FUNDS:
- CITY
- TOTAL:
- $75,222
- BUDGETED AMOUNT:
- $64,350
- AVAILABLE AMOUNT TO TRANSFER:
- $26,820
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- Capital Outlay - off/comp othr 100-999-9000/ $142,245
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
This is a capital budget item. Previously budgeted at $64,350, but there has been an increase of approximately $11,000. IT currently has a capital project budgeted under the same gl account listed as "CISCO Umbrella" which will not be completed this year. The City of San Luis recently received a cybersecurity grant from the State of Arizona which has offered cybersecurity services similar to that of "CISCO Umbrella".