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AGENDA ITEM REVIEW FORM |
6.F.
Regular City Council Meeting
- Meeting Date:
- 02/24/2016
- Department Head:
- Kay Macuil
- Submitted By:
- Kay Macuil, City Attorney, Attorney's Office
Action Requested:
Motion
Resolution
Resolution
ITEM:
Discussion and possible action on any and all matters regarding Resolution No. 1132. A resolution of the Mayor and Council of the City of San Luis, Arizona approving promotion of the City of San Luis through sponsorship of the Fifth Annual Off-Road Expo 2016. (Kay Marion Macuil, City Attorney and Lizeth Chavez, Off-Road EXPO Coordinator)
SUMMARY:
The Fifth Annual Off-Road EXPO 2016 is scheduled for Saturday, October 22, 2016 at Joe Orduño Park, in San Luis, Arizona. The proceeds of this successful event go to the Miss San Luis Scholarship Organization. Given the popularity of this event in past years, this is a good event to promote and market the City.
Purchase of a title sponsorship for the event gives the sponsor recognition though out the event including the sponsor's logo on all marketing materials, the sponsor is given a 2 full-color pages in the event's magazine, the sponsor's logo goes on the event's website (http://offroadexposanluis.com/) including a link to the sponsor's website, the sponsor's logo goes on event T-shirts, the Sponsor gets a display area at the event, and a 3-foot by 6-foot banner provided by the sponsor at the event. The cost of title sponsorship is $10,000.00.
This Fiscal Year ends June 30, 2016. Since the event is in October, it is recommended that the City pay $5,000.00 towards the title sponsorship this fiscal year and consider the remaining $5,000.00 for the sponsorship during the 2016-2017 budget process.
Purchase of a title sponsorship for the event gives the sponsor recognition though out the event including the sponsor's logo on all marketing materials, the sponsor is given a 2 full-color pages in the event's magazine, the sponsor's logo goes on the event's website (http://offroadexposanluis.com/) including a link to the sponsor's website, the sponsor's logo goes on event T-shirts, the Sponsor gets a display area at the event, and a 3-foot by 6-foot banner provided by the sponsor at the event. The cost of title sponsorship is $10,000.00.
This Fiscal Year ends June 30, 2016. Since the event is in October, it is recommended that the City pay $5,000.00 towards the title sponsorship this fiscal year and consider the remaining $5,000.00 for the sponsorship during the 2016-2017 budget process.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE RESOLUTION NO. 1132.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- City
- TOTAL:
- $5,000.00
- BUDGETED:
- No
- AVAILABLE TO TRANSFER:
- N/A
- ACCOUNT #/REMAINING BALANCE:
- 100-110-80007/$24,400.00
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
Account # 100-110-80007
Account Description: Sponsorship
This Fiscal Year $5,000.00 toward $10,000.00 title sponsorship to promote and market the City of San Luis at the 5th Annual Off-Road Expo scheduled for October 22, 2016 in the City of San Luis
Account Description: Sponsorship
This Fiscal Year $5,000.00 toward $10,000.00 title sponsorship to promote and market the City of San Luis at the 5th Annual Off-Road Expo scheduled for October 22, 2016 in the City of San Luis