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AGENDA ITEM REVIEW FORM |
7.D.
Regular City Council Meeting
- Meeting Date:
- 02/08/2023
- Department Head:
- Eulogio Vera
- Submitted By:
- Manuel Hernandez, Project Manager, Public Works Department
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding the purchase of two (2) Huber fine screens, for the East Wastewater Treatment Plant Improvements. (Manuel Hernandez, Public Works Project Manager)
SUMMARY:
The Department of Public Works and its Wastewater division is seeking Council approval for the purchase of two (2) Huber fine screens. The fine screens are large pieces of equipment that will be needed for the upcoming improvement project at the East Wastewater Treatment Plant. Screens are used in wastewater treatment to remove large solid particles and other materials that may create operational maintenance problems in the treatment system. The two (2) screens have a lead time of 30-40 weeks or approximately 10 months. The screens need to be ordered this month in order to align with the improvement project construction schedule.
The East Wastewater Treatment Plant Expansion project has adequate funding for this purchase. Fine screens are specialized equipment and difficult to source. PACE Engineering our wastewater consultant worked with Huber Technologies out of Denver, North Carolina to spec out the purchase. The quote provided by Huber was $335,294.00 for the purchase and delivery of both fine screens. The Wastewater Division currently uses Huber screens. It is our plan to streamline our wastewater equipment. This will benefit the city by adding redundancy to our operations, providing ease of use, facilitate maintenance, and allow for availability of supplies.
The Public Works Department is asking for Council approval for this purchase in the amount of $335,294.00 and to waive formal procurement procedures. This purchase falls under the provisions of City Code 3.05.010 (F) Procedures Waived.
The East Wastewater Treatment Plant Expansion project has adequate funding for this purchase. Fine screens are specialized equipment and difficult to source. PACE Engineering our wastewater consultant worked with Huber Technologies out of Denver, North Carolina to spec out the purchase. The quote provided by Huber was $335,294.00 for the purchase and delivery of both fine screens. The Wastewater Division currently uses Huber screens. It is our plan to streamline our wastewater equipment. This will benefit the city by adding redundancy to our operations, providing ease of use, facilitate maintenance, and allow for availability of supplies.
The Public Works Department is asking for Council approval for this purchase in the amount of $335,294.00 and to waive formal procurement procedures. This purchase falls under the provisions of City Code 3.05.010 (F) Procedures Waived.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE THE PURCHASE OF TWO (2) HUBER FINE SCREENS FROM HUBER TECHNOLOGIES NOT TO EXCEED $335,294.00 AND TO WAIVE FORMAL PURCHASING PROCEDURES FOR THE REASONS PRESENTED.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- Federal
- TOTAL:
- $335,294.00
- BUDGETED AMOUNT:
- $335,294.00
- AVAILABLE AMOUNT TO TRANSFER:
- N/A
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- ARPA Revenue Loss Waste Water Infrastructure 255-021-90052.228 $5,392,161
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
N/A