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AGENDA ITEM REVIEW FORM

7.D.

Regular City Council Meeting

Meeting Date:: 09/27/2023
Department Head:: Adela Cortez
Submitted By:: Adela Cortez, Director Human Resources, Human Resources Department

Action Requested:

Motion
Resolution

ITEM:

Discussion and possible action on any and all matters regarding Resolution No. 2293. A resolution of the Mayor and City Council of the City of San Luis, Arizona, amending the Classification and Salary Plan to create seven (7) new classifications; superseding any conflicting provisions of existing regulations or policies; and providing for severability. (Adela Cortez, Director of Human Resources)

SUMMARY:

During the Council meeting of September 13, 2023, a restructure of several city departments was approved by Council. The restructure presented and approved at that meeting incorporated changes of classifications that impact the 2023-2024 Classification and Salary Plan, which was effective July 1, 2023. Those classification changes include the addition of seven (7) new classifications. The restructure also included a Department Name Change for Planning and Zoning to Development Services.

Exhibit 1, attached to this item, outlines the full Classification and salary Plan along with the changes needed. The Exhibit has been provided in both alpha order by Classification and numeric order by Pay Grade.

Exhibit 2, attached to this item, outlines Organizational Structure Changes as approved on September 13, 2023.

This agenda item formalizes the Council's Actions of September 13, 2023, by putting all the details in a resolution. Ratification approves actions before tonight's action. The Ratification is for the position of operations coordinator, which was in place before September 13, 2023. Resolutions make the changes to the Classification & Salary Plan easy to search and retrieve. Budget transfers are needed as shown on the fiscal impact of this agenda item, so the transfers are included in the motion.

RECOMMENDATION / SUGGESTED MOTION:

I MOVE TO APPROVE, RATIFY, AND ADOPT RESOLUTION NO. 2293, AS PRESENTED, AND AUTHORIZE BUDGET TRANSFERS AS SHOWN IN THE FISCAL IMPACT OF THIS AGENDA ITEM.

Fiscal Impact

IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:: YES
CITY/STATE/FEDERAL FUNDS:: YES
TOTAL:: $223,353.00
BUDGETED AMOUNT:: YES
AVAILABLE AMOUNT TO TRANSFER:: See Fiscal Impact Statement
ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:: See Fiscal Impact Statements

FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):

We allocated budget for this restructuring in FY 2023. We are asking for the City Council’s approval to reallocate budget as follows:

Planning and Zoning - The restructuring of our Planning and Zoning Department will not have any fiscal impact on our budget. This is primarily due to the elimination of an Administrative Coordinator position within the department’s structure. The savings from this position removal effectively offset the costs associated with the restructuring itself.

Fire and Ambulance - The fiscal Impact associated with this restructuring is $52,000.00. We allocated $65,000.00 in the council contingency specifically for funds that might be needed in relation to the restructuring project. We are asking the City Council to do a budget transfer from the council contingency account 100-110-81000 in the amount of $52,000.00 to the Ambulance salary accounts 340-341-5000 $26,000.00 and Fire Salary Accounts 100-182-50000 $26,000.00.

Facilities - The fiscal impact associated with this restructuring is $57,000.00. We allocated budget for a Facilities Manager position, split between Facilities and Parks, which will not be filled. We are asking Council approval to do a budget transfer in the amount of $12,000.00 from the parks’ salary account 100-144-50000 to account 100-720-50000.

Public Works - We budgeted accordingly $115,353 in FY 2024 to cover the new position of Assistant Director in Public Works. No transfer of budget is needed to cover this additional position.

Attachments

Resolution No. 2293