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AGENDA ITEM REVIEW FORM |
6.A.
Regular City Council Meeting
- Meeting Date:
- 05/25/2016
- Department Head:
- Olivia Jenkins
- Submitted By:
- Olivia Jenkins, Utilities Director, Utilities Department
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding contract continuation and renewal with Standard Printing Company, Inc., DBA Information Outsource using Cooperative Procurement Procedures under Section 36.09 of the City Code for processing, printing and mailing of utility bills and notices. (Olivia Jenkins, Utilities Director)
SUMMARY:
The utility department contracts out for processing, printing and mailing of utility bills and notices. The contract signed in 2013 with Information Outsource has expired and the contract stipulates that it may be renewed for an additional three (3) years. The current annual expense for service is approximately $15,100.00; but it may go above that amount due to increase in utility accounts. The City has established good-efficient service with this vendor. Information Outsource (IOS) has been dependable and is offering to continue with same pricing. Contract renewal will guarantee same pricing, service, continuity, avoid additional costs involved with changing companies for this service.
The City's Procurement Code Section 36.09 allows for cooperative purchasing. The City contract is a piggy-back to an awarded bid from the City of Buckeye, Arizona.
The City's Procurement Code Section 36.09 allows for cooperative purchasing. The City contract is a piggy-back to an awarded bid from the City of Buckeye, Arizona.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE AND AUTHORIZE APPROPRIATE CITY OFFICIALS TO EXECUTE AND CONTINUE THE CONTRACT AGREEMENT WITH STANDARD PRINTING COMPANY, INC., DBA INFORMATION OUTSOURCE IN THE FORM AS PRESENTED.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- City
- TOTAL:
- $2,500.00
- BUDGETED:
- $39,600.00
- AVAILABLE TO TRANSFER:
- N/A
- GL ACCT # & NAME/REMAINING BALANCE BEFORE PURCHASE:
- 300-301-80000 - Contractual Services, $8,801.10
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
The expense is budgeted in contractual services.