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AGENDA ITEM REVIEW FORM
6.C.
Regular City Council Meeting
Meeting Date:
05/11/2016
Department Head:
Hank Green
Submitted By:
Hank Green, Fire Chief, Fire Department
Action Requested:
Motion

ITEM:

Discussion and possible action on any and all matters regarding the purchase of additional personal protective equipment for newly hired firefighters and that the procurement procedures be waived as permitted in Section 36.01(H) of the San Luis City Code.  (Marc Holyfield, Assistant Fire Chief)

SUMMARY:

The City of San Luis Fire Department is requesting authorization to purchase three (3) sets of personal protective equipment (PPE) for our three (3) newest firefighters and to approve the purchase without the formal requirement of requesting three (3) verbal quotes, as is allowed under the City of San Luis Purchasing Code § 36.01(H). The reason for this request is that FDC Rescue Products was the successful, lowest and responsive bidder when we went to formal bid last year, for the purchase of the original issue of thirty-four (34) sets of PPE.  In order for the San Luis Fire Department to have the uniform style, composition and construction as those purchased previously, the purchase will need to be from FDC Rescue Products.

RECOMMENDATION / SUGGESTED MOTION:

I MOVE TO APPROVE  UNDER THE AUTHORITY OF THE CITY'S  PURCHASING CODE §36.01(H) THE PURCHASE OF PERSONAL PROTECTIVE EQUIPMENT FOR THE THREE (3) NEWLY HIRED FIREFIGHTERS THROUGH FDC RESCUE PRODUCTS AS PRESENTED.

Fiscal Impact

IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
YES
CITY/STATE/FEDERAL FUNDS:
CITY
TOTAL:
$8,322.74
BUDGETED:
YES
AVAILABLE TO TRANSFER:
N/A
GL ACCT # & NAME/REMAINING BALANCE BEFORE PURCHASE:
$8,356

FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):

Account #: 100-182-60025
Account Description: Uniforms

Vendor will honor prices quoted until action taken to purchase.
Funds for items quoted have been encumbered. H. Green 2016-04-12

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