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AGENDA ITEM REVIEW FORM |
6.A.
Regular City Council Meeting
- Meeting Date:
- 09/25/2024
- Department Head:
- Maria Angelica Roldan
- Submitted By:
- Crystal Ochoa, Administrative Coordinator, Parks & Recreation Department
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding authorization to contract JSA Company for full landscape maintenance of several assessment districts for Fiscal Year 2025. (Angelica Roldan, Director of Parks and Recreation).
SUMMARY:
In Fiscal Year 2024, City Council approved a cumulative purchase for the Public Works Department that included JSA Company to assist with the landscape maintenance of several assessment districts. JSA Company had entered into a Cooperative Purchasing Agreement with the City of Yuma and the City piggybacked on the City of Yuma contract number 2020-0000098, as allowed under San Luis Purchasing Code Section 3.05.090. This was a 5-year contracted from July 01, 2020, through June 30, 2025. When this agreement was approved by City Council on July 26, 2023, it was only approved for fiscal year 2024.
Last fiscal year, JSA Company did a great job in maintaining a total of eight (8) improvement districts on the East side of our City. This fiscal year, seven (7) improvement districts were added, giving us a total of fifteen (15) areas that we will need assistance in maintaining. This would be the second year that we would like to partner with JSA for the landscape maintenance of seventeen improvement districts. JSA Company will be assisting with weed control, tree trimming, plant maintenance, irrigation maintenance, mowing and edging, gravel maintenance and periodical raking, outfall maintenance, tree raising, outfall/spill way maintenance, and concrete blowing of designated areas. Working with JSA Company allows our City to provide a higher level of service to our residents who are paying for such services in their area.
Staff is seeking council approval for the landscape maintenance services with JSA per the attached City of Yuma contract and itemized quotes for each improvement district, following Cooperative Purchase procedures as allowed under the San Luis Purchasing Section 3.05.090.
Last fiscal year, JSA Company did a great job in maintaining a total of eight (8) improvement districts on the East side of our City. This fiscal year, seven (7) improvement districts were added, giving us a total of fifteen (15) areas that we will need assistance in maintaining. This would be the second year that we would like to partner with JSA for the landscape maintenance of seventeen improvement districts. JSA Company will be assisting with weed control, tree trimming, plant maintenance, irrigation maintenance, mowing and edging, gravel maintenance and periodical raking, outfall maintenance, tree raising, outfall/spill way maintenance, and concrete blowing of designated areas. Working with JSA Company allows our City to provide a higher level of service to our residents who are paying for such services in their area.
Staff is seeking council approval for the landscape maintenance services with JSA per the attached City of Yuma contract and itemized quotes for each improvement district, following Cooperative Purchase procedures as allowed under the San Luis Purchasing Section 3.05.090.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE THE CONTRACT WITH JSA COMPANY FOR LANDSCAPE MAINTENANCE SERVICES IN THE AMOUNT OF $334,300.00, AS PRESENTED.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- YES
- CITY/STATE/FEDERAL FUNDS:
- CITY
- TOTAL:
- $334,300.00
- BUDGETED AMOUNT:
- $334,300.00
- AVAILABLE AMOUNT TO TRANSFER:
- N/A
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- 806-860-70025 $356,800.00
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
For Fiscal Year 2025, the total estimated fiscal impact of this service is $334,300.00.
The staff is seeking Council approval for the landscape maintenance services contract for the assessment areas listed on the attached quotes for Fiscal Year 2025, following Cooperative Purchasing procedures as allowed under the San Luis Purchasing Section 3.05.090.
Cooperative Purchases:
The following vendor has entered into a Cooperative Purchasing Agreement, and the City is piggybacking on such agreement as allowed under San Luis Purchasing Code Section 3.05.090.
The staff is seeking Council approval for the landscape maintenance services contract for the assessment areas listed on the attached quotes for Fiscal Year 2025, following Cooperative Purchasing procedures as allowed under the San Luis Purchasing Section 3.05.090.
Cooperative Purchases:
The following vendor has entered into a Cooperative Purchasing Agreement, and the City is piggybacking on such agreement as allowed under San Luis Purchasing Code Section 3.05.090.
- JSA Company FY2025