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AGENDA ITEM REVIEW FORM |
6.C.
Regular City Council Meeting
- Meeting Date:
- 04/27/2016
- Department Head:
- Sonia Cornelio
- Submitted By:
- Sonia Cornelio, City Clerk, Office of the City Clerk
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding the renewal of the AgendaQuick Software Service Agreement between the City of San Luis and Destiny Software Inc. (Sonia Cornelio, City Clerk)
SUMMARY:
On March 25, 2015 the Mayor and City Council approved the purchase of AgendaQuick Software from Destiny Software Inc. in the amount of $10,108.00. The agreement is to continue for the initial subscription term and thereafter, the agreement automatically renews for year 2 through year 5. The renewal date was adjusted from March to July in order to coincide with the City's fiscal year. The annual renewal fee from July 1, 2016 through June 30, 2018 is $6,200.00; subsequent years will be billed at $6,800.00 annually through year 2020.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE THE SUBSCRIPTION CONTRACT WITH DESTINY SOFTWARE, INC. AS PRESENTED AND APPROVE THE CHANGE OF RENEWAL DATE TO COINCIDE WITH THE START OF THE CITY'S FISCAL YEAR JULY 1.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- City
- TOTAL:
- $6,200.00
- BUDGETED:
- Yes
- AVAILABLE TO TRANSFER:
- N/A
- ACCOUNT #/REMAINING BALANCE:
- 100-116-70040 $6,200.00
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
This is a budgeted item. The subscription amount for next 4 fiscal years will be as follows:
2016-2017 - $6,200.00
2017-2018 - $6,200.00
2018-2019 - $6,800.00
2019-2020 - $6,800.00
2016-2017 - $6,200.00
2017-2018 - $6,200.00
2018-2019 - $6,800.00
2019-2020 - $6,800.00