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AGENDA ITEM REVIEW FORM

5.G.

Special City Council Meeting

Meeting Date:: 06/29/2016
Department Head:: Jennifer Cisneros
Submitted By:: Crystal Fragozo, Administrative Assistant, Parks & Recreation Department

Action Requested:

Motion

ITEM:

Discussion and possible action on any and all matters regarding the purchase and installation of electricity and lighting at San Luis High School through Musco Lighting according to the Intergovernmental agreement between City of San Luis and Yuma Union High School District #70. (Jennifer Cisneros, Parks and Recreation Assistant Parks and Recreation Director)

SUMMARY:

Under the Intergovernmental Agreement (IGA) between the City of San Luis and Yuma Union High School Disctict #70 (San Luis High School), the City agreed to install electrical meter, electrical usage and purchase lights on San Luis High School’s practice field in exchange for joint use of recreational facilities. The City will purchase lights through Musco Lighting through approved state contract and who currently provides lighting at the recreational fields for Parks and Recreation at Joe Orduño Park. This will allow for the school’s swim team to continue using the city aquatic center and the City will have use of the school’s performing arts center for 2 events and use of San Luis High School Main Soccer Field.

The total amount for the lighting is $295,000.00. Musco Lighting is a Contractor for the Schools and so conforms to Section 36.01(G) of the San Luis Purchasing Code, bidding is not required. The specific contract is identified as Musco NJPA Contract # : 082114-msl.

RECOMMENDATION / SUGGESTED MOTION:

I MOVE TO APPROVE THE PURCHASE OF THE LIGHTING FOR THE SAN LUIS HIGH SCHOOL PRACTICE FIELD IN AN AMOUNT NOT TO EXCEED $295,000.00 IN COMPLIANCE WITH THE CITY'S INTERGOVERNMENTAL AGREEMENT WITH THE SCHOOL DISTRICT.

Fiscal Impact

IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:: YES
CITY/STATE/FEDERAL FUNDS:: CITY
TOTAL:: $295,000.00
BUDGETED:: For 2016-2017
AVAILABLE TO TRANSFER:: Not Applicable
GL ACCT # & NAME/REMAINING BALANCE BEFORE PURCHASE:: Budgeted for 2016-2017

FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):

This item to be budgeted for the fiscal year 2016-2017 for the Account:
General Fund Non-departmental, Contractual Services #100-999-80000

The City has an Intergovernmental Agreement with the School District and will be using the School District's Contractor, Musco.
The contract is identified as Musco NJPA Contract # : 082114-msl.

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