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AGENDA ITEM REVIEW FORM |
2.G.
Work Session
- Meeting Date:
- 12/07/2016
- Department Head:
- Sonia Cornelio
- Submitted By:
- Sonia Cornelio, City Clerk, City Clerk's Office
Action Requested:
Discussion Item - No Action to be Taken
ITEM:
Discussion on any and all matters regarding Ordinance No. 360. An ordinance of the Mayor and City Council of the City of San Luis, Arizona, amending the City Code of the City of San Luis, amending Chapter 37, adopting the City of San Luis Records Management and Retention Policy, repealing any conflicting provisions; and providing for severability. (Sonia Cornelio, City Clerk)
SUMMARY:
The City Clerk's Office is responsible for the records of the City. The City of San Luis has never adopted a policy for these purposes. Therefore, some of the objectives for implementing this policy is to lead, plan and manage the City's Records Management Program for both main mission and administrative records. The City Clerk's Office works closely and proactively with legal counsel within the City to ensure that records/information assets are managed to ensure government accountability and protect the interests of the public.
The policy will ensure records creation, maintenance, use, and disposition in accordance with this guidance and the Arizona Revised Statutes §41-151.01 to promote effective records management throughout the City.
RECOMMENDATION / SUGGESTED MOTION:
Discussion item only, no action.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- N/A
- CITY/STATE/FEDERAL FUNDS:
- N/A
- TOTAL:
- N/A
- BUDGETED:
- N/A
- AVAILABLE TO TRANSFER:
- N/A
- GL ACCT # & NAME/REMAINING BALANCE BEFORE PURCHASE:
- N/A
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
N/A