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AGENDA ITEM REVIEW FORM |
2.F.
Work Session
- Meeting Date:
- 12/07/2016
- Department Head:
- Sonia Cornelio
- Submitted By:
- Sonia Cornelio, City Clerk, City Clerk's Office
Action Requested:
Discussion Item - No Action to be Taken
ITEM:
Discussion on any and all matters regarding Resolution No. 1172. A resolution of the Mayor and City Council of the City of San Luis, Arizona, declaring as a public record that certain document filed with the City Clerk and titled "The City of San Luis Records Management and Retention Policy". (Sonia Cornelio, City Clerk)
SUMMARY:
The City Clerk's Office is responsible for the records of the City. The City of San Luis has never adopted a policy for these purposes. Therefore, some of the objectives for implementing this policy is to lead, plan and manage the City's Records Management Program for both main mission and administrative records. The City Clerk's Office works closely and proactively with legal counsel within the City to ensure that records/information assets are managed to ensure government accountability and protect the interests of the public.
The policy will ensure records creation, maintenance, use, and disposition in accordance with this guidance and the Arizona Revised Statute §41-151.01 to promote effective records management throughout the City.
RECOMMENDATION / SUGGESTED MOTION:
Discussion only item, no action.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- N/A
- CITY/STATE/FEDERAL FUNDS:
- N/A
- TOTAL:
- N/A
- BUDGETED:
- N/A
- AVAILABLE TO TRANSFER:
- N/A
- GL ACCT # & NAME/REMAINING BALANCE BEFORE PURCHASE:
- N/A
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
There is no fiscal impact associated with this item.