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AGENDA ITEM REVIEW FORM |
6.A.
Regular City Council Meeting
- Meeting Date:
- 10/12/2016
- Department Head:
- Eulogio Vera
- Submitted By:
- Manuel Rojas, Assistant Public Works Director, Public Works Department
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding authorization to award South Yuma County Landfill the City's landfill services for Fiscal Year 2016-2017 and ratification of the same. (Manuel Rojas, Assistant Public Works Director)
SUMMARY:
Staff contacted South Yuma County Landfill and requested a rate agreement for the remainder of Fiscal Year 2016-2017. Public Works Department, recommends waiving formal procurement procedures as allowed under San Luis Purchasing Code Section 36.01(H). Waiving formal purchasing procedure is justified, due to other landfill sources being impractical because of longer travel time and distance, increased operational maintenance to fleet, and increased fuel consumption. The current rate is competitive and is the lowest offer in the area. Staff, also requests ratification to the rate agreement, for landfill invoices paid from July 1, 2016 to present.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE THE CONTRACT WITH SOUTH YUMA COUNTY LANDFILL AS PRESENTED, TO WAIVE FORMAL PROCUREMENT PROCEDURES UNDER SAN LUIS PURCHASING CODE, AND TO RATIFY PAYMENTS MADE TO SOUTH YUMA COUNTY LANDFILL FROM JULY 1 TO THE PRESENT.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- Enterprise Funds
- TOTAL:
- $275,000.00
- BUDGETED:
- $275,000.00
- AVAILABLE TO TRANSFER:
- $0.00
- GL ACCT # & NAME/REMAINING BALANCE BEFORE PURCHASE:
- 320-321-80030 Landfill Fees $275,000.00
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
Staff projects landfill fees to be close to $275,00.00 for Fiscal Year 2016-2017. If we exceed budgeted total amount, we will transfer funds from our operational budget to cover for additional funds.
Solid Waste Division 320-210-80030 Landfill Fees $275,000.00
Solid Waste Division 320-210-80030 Landfill Fees $275,000.00