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AGENDA ITEM REVIEW FORM |
2.E.
Work Session
- Meeting Date:
- 12/07/2016
- Department Head:
- Lizandro Galaviz
- Submitted By:
- Crystal Fragozo, Administrative Assistant, Parks & Recreation Department
Action Requested:
Discussion Item - No Action to be Taken
ITEM:
Discussion on any and all matters regarding the re-allocation of funds;the relocation of two Parks & Recreation employees; and request that the revenues generated by the City of San Luis Parks & Recreation Spooktacular Festival on October 31, 2016 be used in equal amount to replenish the Youth Center Special Services account. (Lizandro Galaviz, Parks & Recreation Director)
SUMMARY:
The Parks & Recreation Department would like to re-allocate the salary and benefits left by the Assistant Parks & Recreation Director position to the the following Parks & Recreation Accounts:
Recreation Department: Special Services - The Parks & Recreation Department has upcoming events planned for our community and the additional funds would greatly benefit in the completion of such events.
Recreation Department and Youth Center: Part Time / Hourly Account - The Parks & Recreation Department will like to add funds into the Part Time / Hourly account due to the need of keeping part time employees active and assisting our Department. Staff will like to continue using their services for various events as well as office duties within the Recreation office and Youth Center.
Youth Center: Salaries & Benefits: - The Parks and Recreation Department plans on relocating two of its employees within the Recreation office and Youth Center. The two positions that will be swapping will be a Recreation Coordinator, who will be relocated to the Youth Center, and the Recreation Assistant, who will be relocated to the Recreation Office. The funds need to be transferred over to the the Youth Center's Salaries & Benefits account so that the coordinator hourly rate can be charged to the appropriate account.
The Parks & Recreation Department is also requesting to have the funds generated during the Parks & Recreation Spooktacular Festival event on October 31, 2016 to be moved to the Youth Center Special Services Account. Based on various sponsorships, vendor booth registrations and ticket and wristband sales on the day of the event, the profit that was obtained in this event was of $5,571.00. This is the amount that is being requested to be moved into the Youth Center Special Services Account.
Recreation Department: Special Services - The Parks & Recreation Department has upcoming events planned for our community and the additional funds would greatly benefit in the completion of such events.
Recreation Department and Youth Center: Part Time / Hourly Account - The Parks & Recreation Department will like to add funds into the Part Time / Hourly account due to the need of keeping part time employees active and assisting our Department. Staff will like to continue using their services for various events as well as office duties within the Recreation office and Youth Center.
Youth Center: Salaries & Benefits: - The Parks and Recreation Department plans on relocating two of its employees within the Recreation office and Youth Center. The two positions that will be swapping will be a Recreation Coordinator, who will be relocated to the Youth Center, and the Recreation Assistant, who will be relocated to the Recreation Office. The funds need to be transferred over to the the Youth Center's Salaries & Benefits account so that the coordinator hourly rate can be charged to the appropriate account.
The Parks & Recreation Department is also requesting to have the funds generated during the Parks & Recreation Spooktacular Festival event on October 31, 2016 to be moved to the Youth Center Special Services Account. Based on various sponsorships, vendor booth registrations and ticket and wristband sales on the day of the event, the profit that was obtained in this event was of $5,571.00. This is the amount that is being requested to be moved into the Youth Center Special Services Account.
RECOMMENDATION / SUGGESTED MOTION:
Discussion item only, no action.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- YES
- CITY/STATE/FEDERAL FUNDS:
- CITY
- TOTAL:
- $10,410.00
- BUDGETED:
- NO
- AVAILABLE TO TRANSFER:
- YES
- GL ACCT # & NAME/REMAINING BALANCE BEFORE PURCHASE:
- 100-140, SALARIES & BENEFITS / $105,560.00
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
Please view attached Budget Adjustment Form.
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- YES
- CITY/STATE/FEDERAL FUNDS:
- CITY
- TOTAL:
- $10,410.00
- BUDGETED:
- NO
- AVAILABLE TO TRANSFER:
- YES
- GL ACCT # & NAME/REMAINING BALANCE BEFORE PURCHASE:
- 100-144, SALARIES & BENEFITS / $593,990.00
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
Please view attached Budget Adjustment Form.
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- YES
- CITY/STATE/FEDERAL FUNDS:
- CITY
- TOTAL:
- $18,320.00
- BUDGETED:
- NO
- AVAILABLE TO TRANSFER:
- YES
- GL ACCT # & NAME/REMAINING BALANCE BEFORE PURCHASE:
- 100-145, SALARIES & BENEFITS / $189,200.00
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
Please view attached Budget Adjustment Form.
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- YES
- CITY/STATE/FEDERAL FUNDS:
- CITY
- TOTAL:
- $10,410.00
- BUDGETED:
- NO
- AVAILABLE TO TRANSFER:
- YES
- GL ACCT # & NAME/REMAINING BALANCE BEFORE PURCHASE:
- 100-147, SALARIES & BENEFITS / $92,720.00
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
Please view attached Budget Adjustment Form.