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AGENDA ITEM REVIEW FORM |
6.E.
Regular City Council Meeting
- Meeting Date:
- 04/26/2017
- Department Head:
- Eulogio Vera
- Submitted By:
- Eulogio Vera, Public Works Director, Public Works Department
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding the City of San Luis entering into two (2) contracts with American Pavement Preservation for application of Type 2 and Type 3 slurry seal as part of the 2017 Pavement Preservation Project. (Eulogio Vera, Public Works Director)
SUMMARY:
In continuance of the 2017 Pavement Preservation Program, staff recommends the approval of two (2) contracts with American Pavement Preservation, for each contract not to exceed $222,000.00 and for a total for both contracts not to exceed $300,000.00
Staff is still working on the selection of streets for the 2 projects that will receive slurry seal but attached is a map which shows streets that have received either slurry or chip seal in the last three (3) years. The two (2) contracts will be available at the time of the meeting.
The contracts are a piggyback with City of Yuma Slurry Seal Service, BID#2016-20000024. This complies with the San Luis Purchasing Code Section 36.09, Cooperative Purchasing. The City of Yuma went through the bidding process so it would be a waste of San Luis funds to repeat the process. This also complies with State Law. Under A.R.S. §34-201(D), the maximum dollar amount allowed before taking road construction projects out to bid is $222,495.00 since the City will be selecting two (2) projects each project under that amount and it is using the City of Yuma contract that already went out to bid, the City of San Luis will be in compliance with State Law as well.
Staff is still working on the selection of streets for the 2 projects that will receive slurry seal but attached is a map which shows streets that have received either slurry or chip seal in the last three (3) years. The two (2) contracts will be available at the time of the meeting.
The contracts are a piggyback with City of Yuma Slurry Seal Service, BID#2016-20000024. This complies with the San Luis Purchasing Code Section 36.09, Cooperative Purchasing. The City of Yuma went through the bidding process so it would be a waste of San Luis funds to repeat the process. This also complies with State Law. Under A.R.S. §34-201(D), the maximum dollar amount allowed before taking road construction projects out to bid is $222,495.00 since the City will be selecting two (2) projects each project under that amount and it is using the City of Yuma contract that already went out to bid, the City of San Luis will be in compliance with State Law as well.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE THE CONTRACT FOR PAVEMENT PRESERVATION PROJECT IN THE AMOUNT OF $ ____________________ THE IN THE AREA OF __________________________________________________________________ AND
I FURTHER MOVE TO APPROVE THE CONTRACT FOR PAVEMENT PRESERVATION PROJECT IN THE AMOUNT OF $ ____________________ THE IN THE AREA OF __________________________________________________________________.
I FURTHER MOVE TO APPROVE THE CONTRACT FOR PAVEMENT PRESERVATION PROJECT IN THE AMOUNT OF $ ____________________ THE IN THE AREA OF __________________________________________________________________.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- YES
- CITY/STATE/FEDERAL FUNDS:
- HURF
- TOTAL:
- $300,000.00
- BUDGETED AMOUNT:
- $450,000.00
- AVAILABLE AMOUNT TO TRANSFER:
- N/A
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- 200-210-90010 HURF-Street Repair & Maintenance Capital Outlay-Improvement Roads/$460,170.00
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
Unused funds that were set aside for CDBG projects in account # 200-210-81000 will be reallocated within HURF toward the Pavement Preservation project, account Number 200-210-90010- Street Repair & Maintenance -Capital Outlay-Improvement Roads.