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AGENDA ITEM REVIEW FORM |
5.C.
Regular City Council Meeting
- Meeting Date:
- 06/14/2017
- Department Head:
- Derek Duenas
- Submitted By:
- Derek Duenas, Information Technology Manager, Information Technology
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding authorization to purchase a video management system for the Police Department. (Derek Dueñas, IT Manager)
SUMMARY:
Staff is requesting permission to use left over funds from Police Department Capital Project (cameras replacement). Left over funds will be used to purchase a new video management system that will be used to integrate video equipment from other City buildings. This will allow the Dispatch center to view and remotely control cameras from City buildings such as Cultural Center, Youth Center, and Courts. The purchase includes server, software, and licensing. Additional quotes have been included as total cost exceeds $10,000.00. Staff is recommending purchasing equipment from TelecomCreations and CDW-G as they are trusted sources and have the lowest costs. Total purchase not to exceed $30,717.07.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE THE PURCHASE THE VIDEO MANAGEMENT SYSTEM FOR THE POLICE DEPARTMENT FROM LEFT OVER FUNDS IN THE AMOUNT OF $30,717.07 AS PRESENTED.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- YES
- CITY/STATE/FEDERAL FUNDS:
- City
- TOTAL:
- $30,717.07
- BUDGETED AMOUNT:
- $60,000.00
- AVAILABLE AMOUNT TO TRANSFER:
- N/A
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- 806-860-90000.181 Impact Fees/ Remaining Balance $30,717.07
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
The $30,717.07 will be used to purchase necessary equipment and software for Police Department and avoid spending for additional equipment next fiscal year.