Discussion and possible action on any and all matters regarding Resolution No. 1104.  A resolution of the of the Mayor and Council of the City of San Luis, Arizona approving the transfer of funds between department accounts and the transfer of contingency funds for fiscal year 2014-2015.  (Robert A. Eads, City Manager)

The City adopts its legal budget by fund and department on the same basis as required for Governmental fund types and in conformity with Generally Accepted Accounting Principles. Since control over budgetary appropriations is at the department level, the transfer from one department to another to cover over-expenditures of a department-amended budget requires approval from Council. To be in compliance with A.R.S. §35-131 and at the request of the Finance Department, a total of $3,198.24 for the Fleet Department and $22,400.00 for the Fire Department needs to be transferred from the Council's Contingency Funds (account #100-110-81000).

For the Fleet Department, the retirement of an employee caused the salaries account to go negative.

The San Luis Fire Department exceeded its FY-2014-2015 budget authority and is requesting a transfer of $22,400.00 from the City Council Contingency Funds to rectify this anomaly.  The Fire Department experienced over expenditures in its regular salaries, overtime salaries, some ERE accounts and the solar power account.

Savings in other accounts, both payroll and O & M were not enough to cover this overage, hence this request for a budget transfer. The Overtime overrun ($24,611.56) is pretty much covered by the savings from Part-time/Hourly ($23,132.37). 

Payroll accounts and the associated items (MedFICA, FICA, Medical Insurance and Workers Compensation account for 11,938.99 of the request.  Solar Power accounts for $10,446.55. A net transfer of $22,400.00 from Council contingencies is needed to cover the deficiencies.