 |
AGENDA ITEM REVIEW FORM |
6.B.
Regular City Council Meeting
- Meeting Date:
- 04/11/2018
- Department Head:
- Eulogio Vera
- Submitted By:
- Eulogio Vera, Director of Public Works, Public Works Department
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding the City of San Luis accepting and ratifying slurry seal application services from American Pavement Preservation for application of Type 2 and Type 3 slurry seal as part of the 2018 Pavement Preservation Project. (Eulogio Vera, Director of Public Works)
SUMMARY:
In continuance of the 2018 Pavement Preservation Program, staff recommends that the City accepts services offered by American Pavement Preservation, for a total amount not to exceed $220,000.00. The City would piggyback on a contract that the City of Yuma has with American Pavement Preservation, Slurry Seal Service, BID#2016-20000024. The City of Yuma completed the full bidding process for slurry services in 2016 for a 5-year contract, which allows for a cooperative use of the contract. We will comply with states cooperative purchasing under A.R.S. §41-2632(2).
This request also complies with the San Luis Purchasing Code Section 36.09, Cooperative Purchasing. The justification for Cooperative Purchasing under San Luis Purchasing Code is that another entity (in this case the City of Yuma) went out to bid, so duplicating the expense of the bidding process is not cost effective where the result will likely be the same cost Yuma already got under its bid. $220,000.00 is under the state law threshold for bidding out for street construction which is $227,925.
Some services have already been completed, so staff is asking for ratification of such work that has been completed and approval to go forward with more pavement preservation while American Pavement Preservation is in our area. Attached is a map showing the streets which are receiving slurry as well as a map which shows streets that have received either slurry or chip seal to this date.
This request also complies with the San Luis Purchasing Code Section 36.09, Cooperative Purchasing. The justification for Cooperative Purchasing under San Luis Purchasing Code is that another entity (in this case the City of Yuma) went out to bid, so duplicating the expense of the bidding process is not cost effective where the result will likely be the same cost Yuma already got under its bid. $220,000.00 is under the state law threshold for bidding out for street construction which is $227,925.
Some services have already been completed, so staff is asking for ratification of such work that has been completed and approval to go forward with more pavement preservation while American Pavement Preservation is in our area. Attached is a map showing the streets which are receiving slurry as well as a map which shows streets that have received either slurry or chip seal to this date.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO RATIFY AND APPROVE AMERICAN PAVEMENT PRESERVATION FOR SLURRY SEAL APPLICATION SERVICES IN A TOTAL AMOUNT NOT TO EXCEED $220,000.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- HURF
- TOTAL:
- $220,000.00
- BUDGETED AMOUNT:
- $450,000.00
- AVAILABLE AMOUNT TO TRANSFER:
- N/A
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- Acct#200-210-90010/Balance $479,670.00
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
HURF Capital Outlay - Improvement Roads
Acct#200-210-90010/Balance $479,670.00
Acct#200-210-90010/Balance $479,670.00
Attachments
- City of Yuma Formal Bid
- City of Yuma 5-yr Contract
- April 2018 Map
- Pavement Preservation to Date Map
- Resolution No. 878
- Cooperative Agreement