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AGENDA ITEM REVIEW FORM |
2.J.
Work Session
- Meeting Date:
- 08/05/2020
- Department Head:
- Lizandro Galaviz
- Submitted By:
- Crystal Fragozo, Administrative Assistant, Parks & Recreation Department
Action Requested:
Discussion Item - No Action to be Taken
ITEM:
Discussion and possible directions to staff on any and all matters regarding the bidding process for the construction of the 9B restroom facilities project. (Lizandro Galaviz, Director of Parks & Recreation)
SUMMARY:
Last month an invitation to bid was placed in the newspaper on behalf of the City of San Luis - Parks & Recreation Department for the 9-B Retention Basin Park Restroom Facilities Project. This was done in hopes of getting qualified vendors to assist with the construction of an ADA-Compliant Restrooms facility, keeping in mind mobilization, construction of a 473 square foot restroom facility, and post-construction clean up as well as any other work incidental to the project as specified in the Specifications and Project Plans.
On July 08, 2020, the Office of the City Clerks received bids from 4 Powers Contracting, LLC, Merrill Walker Builders, Inc., and Yuma Valley Contractors. All closed bids were opened on July 08, 2020, at 3:00 pm. Upon staff reviewing bids, staff would like to recommend to City Council to reject the current bids due to them being higher than expected. All three bids are currently extremely over budget. Staff would like to recommend the possibility of using subcontractors as well as in-house labor. Subcontractors & in house labor would stay within budget and begin the construction of the 9B restroom facilities project.
On July 08, 2020, the Office of the City Clerks received bids from 4 Powers Contracting, LLC, Merrill Walker Builders, Inc., and Yuma Valley Contractors. All closed bids were opened on July 08, 2020, at 3:00 pm. Upon staff reviewing bids, staff would like to recommend to City Council to reject the current bids due to them being higher than expected. All three bids are currently extremely over budget. Staff would like to recommend the possibility of using subcontractors as well as in-house labor. Subcontractors & in house labor would stay within budget and begin the construction of the 9B restroom facilities project.
RECOMMENDATION / SUGGESTED MOTION:
Discussion and possible directions to staff only, not an action item.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- YES
- CITY/STATE/FEDERAL FUNDS:
- YES
- TOTAL:
- N/A
- BUDGETED AMOUNT:
- 60,000
- AVAILABLE AMOUNT TO TRANSFER:
- N/A
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- Captal outlay CIP Parks $1,315,000
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
N/A
Attachments
- Bid Opening Log
- Bid Number 1: 4 Powers Contracting, LLC
- Bid Number 2: Merrill Walker Builders, Inc.
- Bid Number 3: Yuma Valley Contractors