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AGENDA ITEM REVIEW FORM
5.D.
Regular City Council Meeting
Meeting Date:
02/10/2021
Department Head:
Jenny Torres
Submitted By:
Yigal Duarte, Economic Development Assistant, Administration, Economic Development
Action Requested:
Motion

ITEM:

Discussion and possible action on any and all matters regarding award of contract to Kimley Horn and Associates, Inc. for the development of the Build Discretionary Grant Assistance. (Jenny Torres, Economic Development Manager)

SUMMARY:

On December 22nd, 2020, the City of San Luis released a Request for Qualifications (RFQ) soliciting firms to submit proposals to describe their qualifications to provide technical assistance for the development of the BUILD grant application for the Cesar Chavez Boulevard project. The City received one (1) proposal.
 
The evaluation committed comprise of three (3) city employees and one (1) external engineer reviewed the qualifications based on the following criteria:
 
Proposer qualifications (30 points)
Relative experience and references (40 points)
Technical approach (30 points)
 
Based on the evaluations results, the staff negotiated the fee and contract with the top firm. The staff recommends awarding the contract to Kimley Horn and Associates, Inc. in the amount of $55,275.00.

RECOMMENDATION / SUGGESTED MOTION:

I MOVE TO APPROVE THE CONTRACT WITH KIMLEY HORN AND ASSOCIATES, INC.,  AS PRESENTED.

Fiscal Impact

IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
Yes
CITY/STATE/FEDERAL FUNDS:
City
TOTAL:
55,275.00
BUDGETED AMOUNT:
55,275.00
AVAILABLE AMOUNT TO TRANSFER:
YES
ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
Council Contingency GL# 100-110-10000 with remaining funds $268,000

FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):

This item was not budgeted for this fiscal year since there were delays with this project, San Luis City Council directed staff to request funding from the council contingency fund should the project move forward this year. We are asking City Council to approve the transfer of contingency funds account 100-110-81000 to account 100-999-90015 to fund these services. The proposal received is for $55,275.00.

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