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AGENDA ITEM REVIEW FORM
6.C.
Special City Council Meeting
Meeting Date:
12/28/2022
Department Head:
Kay Macuil
Submitted By:
Kay Macuil, City Attorney, Attorney's Office
Action Requested:
Motion

ITEM:

Discussion and possible action on any and all matters regarding the independent contractor agreement for continued Interim City Manager services.  (Kay Marion Macuil, City Attorney)

SUMMARY:

At the November 30, 2022, Council Meeting, the City Council unanimously voted to continue Interim City Manager services with Ralph Velez, Velez Consulting Services, a Sole Proprietorship. The last contract expired on December 14, 2022. The proposed independent contractor agreement starts retroactively to cover the services rendered since the expiration of the prior contract. It starts fresh with the billing cycle, with the City's billing cycle start date of Monday, December 12, 2022. Mr. Velez will invoice the city a flat fee of $6,754.00 every two weeks with no separate charges for commuting or lodging. Mr. Velez will be present in person in San Luis during work hours and for attendance at City Council Meetings from Noon Monday through noon Friday. Reasonable reimbursement is allowed for City Business travel for Mr. Velez to represent San Luis in meetings of the Border Trade Alliance, National League of Cities, Arizona League of Cities and Towns, and ICSC (Innovating Commerce Serving Communities). The proposed agreement ends at the end of the fiscal year, June 30, 2023.
 

RECOMMENDATION / SUGGESTED MOTION:

I MOVE TO
APPROVE THE INDEPENDENT CONTRACTOR AGREEMENT WITH VELEZ CONSULTING SERVICES PRESENTED AND 
APPROVE THE BUDGET TRANSFERS AS INDICATED IN THE FISCAL IMPACT OF THIS ITEM.

Fiscal Impact

IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
Yes
CITY/STATE/FEDERAL FUNDS:
City
TOTAL:
$96,244
BUDGETED AMOUNT:
No
AVAILABLE AMOUNT TO TRANSFER:
Yes
ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
Salaries 100-115-50000 $313,943

FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):

We are requesting council approval to do a budget transfer in the amount of $97,000 from the salaries account 100-115-50000 to the contractual service account 100-115-80000 to fund this agreement.


The fiscal impact for the agreement is:
$3,377 per week times 28.5 weeks = $96,244

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