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AGENDA ITEM REVIEW FORM |
5.C.
Regular City Council Meeting
- Meeting Date:
- 01/11/2023
- Department Head:
- Kay Macuil
- Submitted By:
- Kay Macuil, City Attorney, Attorney's Office
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding a Memorandum of Understanding with Yuma Community Food Bank for a cold food storage unit to be placed on city property to expand service to the food-insecure residents of San Luis. (Kay Marion Macuil, City Attorney)
SUMMARY:
During the 2022-2023 budgeting process for City Council Contracts, it was presented that the Yuma Community Food Bank ("Food Bank") originally requested a contribution toward purchasing a cold food storage unit (total cost $30,500) for placement on City Property to serve residents of San Luis. By the time the item was presented, the Food Bank had sufficient funds to purchase it without contribution from the city. However, both city staff and the Food Bank wanted a memorandum of understanding, which is attached. Ownership of the unit remains with the Food Bank, and it may be removed at their prerogative. The city pays no rent, but the City must use it to store Food Bank food or food from programs the Food Bank approves. The city bears all risks related to the container. The Food Bank will provide scheduled maintenance.
Service: Yuma Community Food Bank provides food to low-income, food-insecure residents of San Luis free of charge. This Memorandum of Understanding is for the placement of walk-in dry and cold storage units on city property at the Senior Center, where food distribution has been for many years. With storage capabilities in San Luis, the Food Bank will better serve San Luis's food-insecure residents by:
Service: Yuma Community Food Bank provides food to low-income, food-insecure residents of San Luis free of charge. This Memorandum of Understanding is for the placement of walk-in dry and cold storage units on city property at the Senior Center, where food distribution has been for many years. With storage capabilities in San Luis, the Food Bank will better serve San Luis's food-insecure residents by:
- removing the barrier of finding the resources to transport themselves to the Food Bank distribution site in Yuma,
- improving, their nutrition by offering a variety of food that otherwise the Food Bank could not provide other than at their Yuma site due to lack of storage (especially high-quality protein such as meats), and
- serving a greater number of food-insecure residents
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE THE ATTACHED MEMORANDUM OF UNDERSTANDING WITH THE YUMA COMMUNITY FOOD BANK.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- See Fiscal Impact Statement
- CITY/STATE/FEDERAL FUNDS:
- See Fiscal Impact Statement
- TOTAL:
- See Fiscal Impact Statement
- BUDGETED AMOUNT:
- See Fiscal Impact Statement
- AVAILABLE AMOUNT TO TRANSFER:
- N/A
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- See Fiscal Impact Statement
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
The Food Bank is not charging for the storage units. This Agenda Item is for the Memorandum of Understanding. The city bears the risks as described in the MOU. However, the city's Arizona Municipal Risk Retention Pool policy covers it.