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AGENDA ITEM REVIEW FORM |
6.C.
Regular City Council Meeting
- Meeting Date:
- 11/08/2023
- Department Head:
- Kay Macuil
- Submitted By:
- Kay Macuil, City Attorney, Attorney's Office
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding the contract with Yuma Community Food Bank for Fiscal Year 2023-2024, Correction to Section 4.1. (Jenny Torres, Assistant City Manager)
SUMMARY:
Service: Yuma Community Food Bank provides food to low-income residents of the City of San Luis free of charge.
Amount: The city has entered into contracts with the Yuma Community Food Bank in past years. The contract is for a total amount of $30,000.00 for the fiscal year 2023-2024.
Correction: Section 4.1 of the contract had a contradiction between the numerical amount and the spelled-out amount
Amount: The city has entered into contracts with the Yuma Community Food Bank in past years. The contract is for a total amount of $30,000.00 for the fiscal year 2023-2024.
Correction: Section 4.1 of the contract had a contradiction between the numerical amount and the spelled-out amount
"4.1 The City agrees to pay the Food Bank $30,000.00 (thirty thousand dollars) for food services to low-income persons in the city limits of the City of San Luis."
The motion uses the legal term "Nunc Pro Tunc" (Latin meaning now for then), which allows the action to be effective as of July 1, 2023, when the contract was intended to take effect.
The Council Action on May 24, 2023, was for $30,000.00, so the attached corrected contract made the correction so that the spelled-out amount is for $30,000.00
The motion uses the legal term "Nunc Pro Tunc" (Latin meaning now for then), which allows the action to be effective as of July 1, 2023, when the contract was intended to take effect.
The Council Action on May 24, 2023, was for $30,000.00, so the attached corrected contract made the correction so that the spelled-out amount is for $30,000.00
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE NUNC PRO TUNC THE CORRECTED CONTRACT WITH YUMA COMMUNITY FOOD BANK IN THE AMOUNT OF $30,000.00 (THIRTY THOUSAND DOLLARS) IN SECTION 4.1 OF THE CONTRACT.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- City
- TOTAL:
- $30,000.00
- BUDGETED AMOUNT:
- Yes
- AVAILABLE AMOUNT TO TRANSFER:
- N/A
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- See fiscal impact statement
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
The amount was approved on May 17, 2023, the funds were budgeted for the fiscal year 2023-2024 as part of the Council Contractual Services GL 80000.