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AGENDA ITEM REVIEW FORM |
6.B.
Regular City Council Meeting
- Meeting Date:
- 10/12/2016
- Department Head:
- Eulogio Vera
- Submitted By:
- Eulogio Vera, Public Works Director, Public Works Department
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding the City of San Luis entering into contract with American Pavement Preservation for application of Type 2 and Type 3 slurry seal as part of the 2017 Pavement Preservation Project. (Eulogio Vera, Public Works Director)
SUMMARY:
In continuance of the 2017 Pavement Preservation Program, staff recommends the approval of the contracts with American Pavement Preservation, for a total amount of $220,000.00. The contract is a piggyback with City of Yuma Slurry Seal Service, BID#2016-20000024. The contract will comply with the ceiling for road construction without going out for a separate bid under A.R.S. 34-201(D). The ceiling for this fiscal year under the State law is $222,495.00. This complies with the San Luis Purchasing Code Section 36.09, Cooperative Purchasing.
Staff is still working on the selection of streets that will receive slurry seal but attached is a map which shows streets that have received either slurry or chip seal in the last three (3) years. The contract will be available at the time of the meeting.
Staff is still working on the selection of streets that will receive slurry seal but attached is a map which shows streets that have received either slurry or chip seal in the last three (3) years. The contract will be available at the time of the meeting.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE THE CONTRACTS WITH AMERICAN PAVEMENT PRESERVATION FOR A TOTAL AMOUNT OF $220,000.00 FOR SLURRY SEAL SERVICES.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- Hwy Users Fund
- TOTAL:
- $220,000.00
- BUDGETED:
- $450,000.00
- AVAILABLE TO TRANSFER:
- N/A
- GL ACCT # & NAME/REMAINING BALANCE BEFORE PURCHASE:
- GL Account #200-210-90010/Remaining balance $430,000.00
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
Account Number 200-210-90010 General Ledger Capital Outlay (from Highway Users Fund)