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AGENDA ITEM REVIEW FORM
5.H.
Regular City Council Meeting
Meeting Date:
12/14/2016
Department Head:
Lizandro Galaviz
Submitted By:
Crystal Fragozo, Administrative Assistant, Parks & Recreation Department
Action Requested:
Motion

ITEM:

Discussion and possible action on any and all matters regarding the re-allocation of funds and request that the revenues generated by the City of San Luis Parks & Recreation Spooktacular Festival held October 31, 2016 be used in equal amount to replenish the Youth Center  and Special Services accounts. (Lizandro Galaviz, Parks & Recreation Director)

SUMMARY:

The Parks & Recreation Department would like to re-allocate the salary and benefits left by the Assistant Parks & Recreation Director position to the the following Parks & Recreation Accounts:

Recreation Department: Special Services - The Parks & Recreation Department has upcoming events planned for our community and the additional funds would greatly benefit in the completion of such events.

Recreation Department and Youth Center: Part Time / Hourly Account - The Parks & Recreation Department would like to add funds into the Part Time / Hourly account due to the need of keeping part time employees active and assisting our Department. Staff would like to continue using their services for various events as well as office duties within the Recreation office and Youth Center.

The Parks & Recreation Department is also requesting to have the funds generated during the Spooktacular Festival event held October 31,2016 to be reimbursed to the Youth Center Special Services Account. Based on various sponsorships, vendor booth registrations and ticket and wristband sales on the day of the event, the profit that was obtained in this event was of $5,571.00. This is the amount that is being requested to be transferred to the Youth Center Special Services Account.
 

RECOMMENDATION / SUGGESTED MOTION:

I MOVE TO APPROVE THE REALLOCATION OF FUNDS FOR THE PARKS AND RECREATION DEPARTMENT AS SET OUT IN THE BUDGET ADJUSTMENT FORM ATTACHED TO THIS AGENDA ITEM.

Fiscal Impact

IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
YES
CITY/STATE/FEDERAL FUNDS:
CITY
TOTAL:
$10,410.00
BUDGETED:
NO
AVAILABLE TO TRANSFER:
YES
GL ACCT # & NAME/REMAINING BALANCE BEFORE PURCHASE:
100-140, SALARIES & BENEFITS / $105,560.00

FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):

Please see attached Budget Adjustment Form.

IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
YES
CITY/STATE/FEDERAL FUNDS:
CITY
TOTAL:
$10,410.00
BUDGETED:
NO
AVAILABLE TO TRANSFER:
YES
GL ACCT # & NAME/REMAINING BALANCE BEFORE PURCHASE:
100-144, SALARIES & BENEFITS / $593,990.00

FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):

Please see attached Budget Adjustment Form.

IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
YES
CITY/STATE/FEDERAL FUNDS:
CITY
TOTAL:
$18,320.00
BUDGETED:
NO
AVAILABLE TO TRANSFER:
YES
GL ACCT # & NAME/REMAINING BALANCE BEFORE PURCHASE:
100-145, SALARIES & BENEFITS / $189,200.00

FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):

Please see attached Budget Adjustment Form.

IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
YES
CITY/STATE/FEDERAL FUNDS:
CITY
TOTAL:
$10,410.00
BUDGETED:
NO
AVAILABLE TO TRANSFER:
YES
GL ACCT # & NAME/REMAINING BALANCE BEFORE PURCHASE:
100-147, SALARIES & BENEFITS / $92,720.00

FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):

Please see attached Budget Adjustment Form.

Attachments