 |
AGENDA ITEM REVIEW FORM |
6.L.
Regular City Council Meeting
- Meeting Date:
- 04/12/2017
- Department Head:
- Kay Macuil
- Submitted By:
- Kay Macuil, City Attorney, Attorney's Office
Action Requested:
Motion
Resolution
Resolution
ITEM:
Discussion and possible action on any and all matters regarding Resolution No. 1188. A Resolution of the Mayor and City Council of the City of San Luis, Arizona approving an Intergovernmental Agreement between the City of San Luis, Arizona and Gadsden Elementary School District No. 32 regarding improvements to conform to traffic study.(Eulogio Vera, Public Works Director)
SUMMARY:
Background
Gadsden Elementary School District No. 32 (School District) has constructed additional classrooms for Ed Pastor Elementary School and a new District Administration building on the Ed Pastor Elementary campus. Since there are traffic impacts from the increase in classrooms and the moving of administrative personnel to the location, the School District committed to having a traffic study done and to following its recommendations. The traffic study requires a traffic light at the intersection of 6th Avenue and Juan Sanchez Boulevard and deceleration and stacking lane on the east side of 6th Avenue for Ed Pastor Elementary School. Because safe and efficient traffic flows are so important for the already congested Juan Sanchez Boulevard, the City cannot issue a certificate of occupancy for the Administration Building until there are assurances that the traffic study recommendations will be put in place.
City staff has met with the School District to work out a time line for completion of the infrastructure and to share in the cost of the traffic light. This intergovernmental agreement is the assurance that the traffic study recommendations will be put in place in a timely manner.
Terms of the Intergovernmental Agreement
Temporary Certificate of Occupancy
Upon both the City and the School District passing this Intergovernmental agreement, then the City would issue a temporary certificate of occupancy and with the conditions that the School District complies with the provisions below for a traffic light as well as the deceleration and stacking lane. The City Building Official will have the ability to impose other conditions if appropriate to the situation as it develops.
Traffic Light
Since the School is only on one corner of the intersection, it is fair for the school to provide 25% of the cost of the traffic light and the City 75%. The City will control the design and construction of the traffic light and install it by June 30, 2019.
Deceleration and Stacking Lane
The School District will design and construct the deceleration and stacking lane. The School District intends to start work on this lane once this IGA is signed. The target date is that construction be done during the summer of 2017 and completed no later than January 1, 2018.
Staff recommends approval of this Intergovernmental Agreement.
Gadsden Elementary School District No. 32 (School District) has constructed additional classrooms for Ed Pastor Elementary School and a new District Administration building on the Ed Pastor Elementary campus. Since there are traffic impacts from the increase in classrooms and the moving of administrative personnel to the location, the School District committed to having a traffic study done and to following its recommendations. The traffic study requires a traffic light at the intersection of 6th Avenue and Juan Sanchez Boulevard and deceleration and stacking lane on the east side of 6th Avenue for Ed Pastor Elementary School. Because safe and efficient traffic flows are so important for the already congested Juan Sanchez Boulevard, the City cannot issue a certificate of occupancy for the Administration Building until there are assurances that the traffic study recommendations will be put in place.
City staff has met with the School District to work out a time line for completion of the infrastructure and to share in the cost of the traffic light. This intergovernmental agreement is the assurance that the traffic study recommendations will be put in place in a timely manner.
Terms of the Intergovernmental Agreement
Temporary Certificate of Occupancy
Upon both the City and the School District passing this Intergovernmental agreement, then the City would issue a temporary certificate of occupancy and with the conditions that the School District complies with the provisions below for a traffic light as well as the deceleration and stacking lane. The City Building Official will have the ability to impose other conditions if appropriate to the situation as it develops.
Traffic Light
Since the School is only on one corner of the intersection, it is fair for the school to provide 25% of the cost of the traffic light and the City 75%. The City will control the design and construction of the traffic light and install it by June 30, 2019.
Deceleration and Stacking Lane
The School District will design and construct the deceleration and stacking lane. The School District intends to start work on this lane once this IGA is signed. The target date is that construction be done during the summer of 2017 and completed no later than January 1, 2018.
Staff recommends approval of this Intergovernmental Agreement.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE AND ADOPT RESOLUTION 1188.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- To be Determined
- TOTAL:
- To be Determined
- BUDGETED AMOUNT:
- To be Determined
- AVAILABLE AMOUNT TO TRANSFER:
- N/A
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- N/A
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
The City's obligation for the Traffic Light is planned for the 2018-2019 fiscal year under this Intergovernmental Agreement.