Report from the Personnel Committee - March 12, 2013
      1)  Resolution to Hire a City Engineer and to Approve a Transition Period with the Engineering Consultant:  This case was approved by the City Council after the Personnel Committee made their recommendation earlier in the evening of March 12.  No further action is necessary.
      2)  Resolution to Approve a Two-Year Labor Agreement with LELS-Patrol and LELS-Sergeants:  Adopt Resolution #13-03-064 to Approve a Two-Year Labor Agreement with LELS-Patrol and LELS-Sergeants

Case 1: Resolution to Hire a City Engineer and to Approve a Transition Period with the Engineering Consultant (no further action is needed – see “Notification” below)

Case 2: Resolution to Approve a 2-Year Labor Agreement with LELS-Patrol and LELS-Sergeants

Case #1 was approved by the City Council after the Personnel Committee made their recommendation earlier in the evening, March 12, 2013. No further action is needed.

Case #2, please see the attached Personnel Committee packet from March 12, 2013, for additional background information.

Case 1: The Personnel Committee recommended the following:

1) Hire Mr. Bruce Westby as the City’s new City Engineer, effective on April 8, 2013, at $43.67 per hour (step 4 of the 2013 wage scale) with a credit of 5 vacation days; and
2) Extend Hakanson Anderson’s contract through Mr. Westby’s start date of April 8, 2013; and
3) Retain Hakanson Anderson for an additional one-month period following Mr. Westby’s start date, in order to ensure a successful transition and continuity of service within the City.

Case 2: The Personnel Committee recommended that the City Council approve the remaining outstanding items left to be negotiation for the 2013-2014 LELS-Patrol and LELS-Sergeants contract. Note, staff received direction at the February 5, 2013, work session regarding a wages and health insurance amounts; the meeting on March 12, 2013, was specific to the remaining items.

As a result of both meetings, all items have been negotiated and staff has come to a tentative agreement with LELS-Patrol and LELS-Sergeant for a 2-year labor agreement, effective January 1, 2013 through December 31, 2014, as follows:

Wages:
2013: 1% Increase to the 2012 wage scale, effective on 01-01-13, for a Cost of Living Adjustment.
2014: 2% Increase to the 2013 wage schedule, effective on 01-01-14 for Cost of Living Adjustment and 2% increase effective on 07-01-14, for a Market Rate Adjustment.

Insurance:
Note: The following 2013 health insurance contributions are the same as the contributions previously approved for non-union employees.

2013: Memorandum of Understanding -- January 1, 2013 to December 31, 2013 as described below.
2014: Memorandum of Understanding -- January 1, 2014 to December 31, 2014 as described below.

The employer will make the following contributions toward group health insurance coverage for employees enrolled in the City’s plan during 2013 and 2014. In addition, the City will purchase $20,000 of basic life insurance for full-time regular employees.
1) Increase city contributions for 2013 health insurance, as follows:

From $1200 to $1293 Family
From $1050 to $1095 Employee/Children
From $950 to $1017 Employee/Spouse
From $700 to $730-746.50 Single

Or

Provide cash in lieu of City’s insurance contribution of $295 per month; employees receiving the waiving benefit prior to 2013 will continue to be grandfathered in and will receive an increase from $290 to $295 per month; employees new to the program are subject to the following:

• Employee shows proof of other coverage, and
• Employee agrees to the terms of the waiving benefit as described within the City’s policy and signs the acknowledgment form, and
• Employee experiences a qualifying family status change (for mid-year changes)

2) *Increase city contributions for 2014 health insurance, as follows:

From $1293 to $1358 Family
From $1095 to $1150 Employee/Children
From $1017 to $1068 Employee/Spouse
From $730-746.50 to $767–784 Single

Or

Provide cash in lieu of City’s insurance contribution of $295 per month; employees receiving the waiving benefit prior to 2013 will continue to be grandfathered in and will receive an increase from $290 to $295 per month; employees new to the program are subject to the following:

• Employee shows proof of other coverage, and
• Employee agrees to the terms of the waiving benefit as described within the City’s policy and signs the acknowledgment form, and
• Employee experiences a qualifying family status change (for mid-year changes)

*In the event that the 2014 health insurance renewal comes in at a rate increase of greater than 10%; as may be the case due the Health Care Reform Act, at the request of the bargaining unit, there will be a re-opener to negotiate the City’s contributions. In any case, the City will contribute no less than the 2014 amounts listed above.

Court Time:
An employee who is required to appear in court within six (6) hours twelve (12) hours of the end of a scheduled shift and within twelve (12) hours of the start of a scheduled shift shall receive a minimum of three (3) hours pay at two (2) times the Employees base pay rate.

Compensatory Time Off:
The normal work year for full-time Employees shall consist of the number of Monday through Friday days in each calendar year multiplied by eight (8) hours. These hours are to be accounted for by each employee through:

a) Scheduled hours of work;
b) Scheduled department meetings;
c) Holidays;
d) Authorized training;
e) Authorized leave time; and
f) Authorized compensatory time off

Overtime:
For the purposes of calculating overtime, an employee using paid holidays, vacation leave, sick leave, or compensatory time off is considered to be working.

Fitness-on-Duty:
The Fitness-on-Duty provision was previously authorized under a Memorandum of Understanding. Going forward, the following program would be included as an article within the normal contract, as follows:

The purpose of this Article is to give each Officers the option to exercise while on duty. This voluntary Fitness-on-Duty program provides an opportunity for employees engaged in stressful and somewhat sedentary jobs an opportunity to: 1) Improve job performance, 2) Reduce health risks, 3) Reduce job-related injuries, 4) Reduce absenteeism, and 5) Improve overall fitness.

This program is subject to the following terms and conditions:
The employee will be given the option to work out 1 hour per shift. The average may not exceed 6 hours of workout time over 2 weeks. The workout time will consist of 30 minutes of the employees daily break time and up to 30 minutes of regular duty time. This option is available only if allowed by shift minimum’s set forth by the Chief of Police, and call load.
Any employee participating in the program will partake in semi-annual fitness testing. The standards for testing will be set by the fitness coordinator and approved by the Chief of Police. All participants will adhere to the department Physical Fitness Program policy and testing standards.

Case 1: The annual cost (wages and benefits) for this position is $120,519 ($89,050 coming from the General Fund and $31,469 from the Enterprise Fund). With an April start date, the actual funding required for 2013 is approximately $90,387. The funding required to extend the current contract with Hakanson Anderson through April 8, 2013 is approximately $2000 and an additional $5200 for one-month of service beyond April 8, 2013.

Case 2 The funding required for the first year of this contract is included in the 2013 budget and is estimated at approximately $14,049 (wages and benefits). The funding required for the second year of this contract is estimated to be approximately $54,497 (wages and benefits) and will be included in the 2014 budgeting process which the City Council will approve later this year.

Case 1: No further action is required -- this was approved by the City Council at the March 12, 2013

Case 2: Motion to adopt resolution #13-03-064, confirming the direction given at previous meetings to settle a 2-year labor agreement, including the following negotiated items:

Wages:
2013: 1% Increase to the 2012 wage scale, effective on 01-01-13, for a Cost of Living Adjustment.
2014: 2% increase to the 2013 wage schedule, effective on 01-01-14 for Cost of Living Adjustment and 2% increase effective on 07-01-14, for a Market Rate Adjustment.

Insurance:
Note: The following 2013 health insurance contributions are the same as the contributions previously approved for non-union employees.

2013: Memorandum of Understanding -- January 1, 2013 to December 31, 2013 as described below.
2014: Memorandum of Understanding -- January 1, 2014 to December 31, 2014 as described below.

The employer will make the following contributions toward group health insurance coverage for employees enrolled in the City’s plan during 2013 and 2014. In addition, the City will purchase $20,000 of basic life insurance for full-time regular employees.

1) Increase city contributions for 2013 health insurance, as follows:

From $1200 to $1293 Family
From $1050 to $1095 Employee/Children
From $950 to $1017 Employee/Spouse
From $700 to $730-746.50 Single

Or

Provide cash in lieu of City’s insurance contribution of $295 per month; employees receiving the waiving benefit prior to 2013 will continue to be grandfathered in and will receive an increase from $290 to $295 per month; employees new to the program are subject to the following:

• Employee shows proof of other coverage, and
• Employee agrees to the terms of the waiving benefit as described within the City’s policy and signs the acknowledgment form, and
• Employee experiences a qualifying family status change (for mid-year changes)

2) *Increase city contributions for 2014 health insurance, as follows:

From $1293 to $1358 Family
From $1095 to $1150 Employee/Children
From $1017 to $1068 Employee/Spouse
From $730-746.50 to $767–784 Single

Or

Provide cash in lieu of City’s insurance contribution of $295 per month; employees receiving the waiving benefit prior to 2013 will continue to be grandfathered in and will receive an increase from $290 to $295 per month; employees new to the program are subject to the following:

• Employee shows proof of other coverage, and
• Employee agrees to the terms of the waiving benefit as described within the City’s policy and signs the acknowledgment form, and
• Employee experiences a qualifying family status change (for mid-year changes)

*In the event that the 2014 health insurance renewal comes in at a rate increase of greater than 10%; as may be the case due the Health Care Reform Act, at the request of the bargaining unit, there will be a re-opener to negotiate the City’s contributions. In any case, the City will contribute no less than the 2014 amounts listed above.

Court Time:
An employee who is required to appear in court within six (6) hours twelve (12) hours of the end of a scheduled shift and within twelve (12) hours of the start of a scheduled shift shall receive a minimum of three (3) hours pay at two (2) times the Employees base pay rate.

Compensatory Time Off:
The normal work year for full-time Employees shall consist of the number of Monday through Friday days in each calendar year multiplied by eight (8) hours. These hours are to be accounted for by each employee through:

a) Scheduled hours of work;
b) Scheduled department meetings;
c) Holidays;
d) Authorized training;
e) Authorized leave time; and
f) Authorized compensatory time off

Overtime:
For the purposes of calculating overtime, an employee using paid holidays, vacation leave, sick leave, or compensatory time off is considered to be working.

Fitness-on-Duty:
The Fitness-on-Duty provision was previously authorized under a Memorandum of Understanding. Going forward, the following program would be included as an article within the normal contract, as follows:

The purpose of this Article is to give each Officers the option to exercise while on duty. This voluntary Fitness-on-Duty program provides an opportunity for employees engaged in stressful and somewhat sedentary jobs an opportunity to: 1) Improve job performance, 2) Reduce health risks, 3) Reduce job-related injuries, 4) Reduce absenteeism, and 5) Improve overall fitness.

This program is subject to the following terms and conditions:

The employee will be given the option to work out 1 hour per shift. The average may not exceed 6 hours of workout time over 2 weeks. The workout time will consist of 30 minutes of the employees daily break time and up to 30 minutes of regular duty time. This option is available only if allowed by shift minimum’s set forth by the Chief of Police, and call load.
Any employee participating in the program will partake in semi-annual fitness testing. The standards for testing will be set by the fitness coordinator and approved by the Chief of Police. All participants will adhere to the department Physical Fitness Program policy and testing standards.