Report from the Personnel Committee - Meeting May 28, 2013

The Personnel Committee met this evening (May 28, 2013) to discuss four cases.   Three of the four cases are time sensitive and are therefore on tonight's agenda for City Council action.   Case four will be brought forward in June.

Case 1 of 4:  Resolution to End the Probationary Period of the I.T. Specialist:   The case was presented as follows:  Mr. Jason Fredrickson was hired for the position of I.T. Specialist on October 10, 2012, and was subject to a six-month probationary period. Mr. Fredrickson has successfully completed the required six-month probationary period and the Finance Director recommends retaining Mr. Fredrickson as a full-time regular employee.

Case 2 of 4   Resolution to Revise the Personnel Policy - Section 4.3 Internal Recruitment Process:  The case was presented as follows:  In an effort to more efficiently conduct the City's recruitment process, to have a greater ability to consider qualified applicants earlier in the process, and to reduce unnecessary costs associated with external recruitments, a slight revision to the current policy may be in order. Currently, section 4.3 of the Personnel Policy - Internal Recruitment Process, is as follows:

"For the purposes of this section “employee” includes regular and temporary employees, paid and unpaid interns, public works seasonal workers, active police reserves and paid-on-call firefighters. Casual employees and board and commission members are not “employees” for the purposes of this section."

The specific proposed revision would change the policy language as follows:

For the purposes of this section “employee” The following groups of people are eligible to apply during an internal recruitment: includes regular and temporary employees, paid and unpaid interns, public works seasonal workers, active police reserves, paid-on-call firefighters and contracted individuals actively working at the Municipal Center. Casual employees and board and commission members are not “employees” eligible to apply during an internal recruitment. for the purposes of this section.

It is important to note, the policy includes, and would continue to include, the following text: "The internal recruitment process in no way prohibits the City from seeking and hiring qualified applicants through an external recruitment process." "If a candidate cannot be secured through an internal recruitment process, an external recruitment process will be conducted."

Case 3 of 4:  Resolution to Promote Two Police Department Employees:   The case was presented as follows:  At the April 23, 2013, regular Council Meeting council directed staff to begin a process to fill the position that was vacated by the resignation of Captain Dwyer. The title of that position was not considered that evening.

Staff conducted a five day internal promotional recruitment for two positions: 1) Sergeant, and 2) Lieutenant or Captain. Four candidates were interviewed for the Sergeant position and 3 candidates were interviewed for the Lieutenant or Captain position. It is staff's recommendation to promote Mr. Bradly Bluml to the position of Sergeant and to promote Mr. Timothy Frankfurth to the position of Lieutenant or Captain.

At the May 14, 2013, Personnel Committee meeting the Committee recommended that the Police Department continue to operate under the same structure that was in place prior to the resignation of Captain Dwyer, having two captains. (The City Council will approve or deny the Personnel Committee's recommendation at tonight's meeting.)

Case 4 of 4:  N/A at this time.
 

Case 1 of 4:  To remove Mr. Fredrickson from probation effective immediately and retain him as the full-time regular I.T. Specialist.

Case 2 of 4:  To revise Section 4.3 of the Personnel Policy - Internal Recruitment Process, as follows:

The following groups of people are eligible to apply during an internal recruitment: regular and temporary employees, paid and unpaid interns, public works seasonal workers, active police reserves, paid-on-call firefighters and contracted individuals actively working at the Municipal Center. Casual employees and board and commission members are not eligible to apply during an internal recruitment.

Case 3 of 4: To authorize promoting Mr. Bradly Bluml, effective May 29, 2013, to the position of Sergeant at step 4 which is $35.51 per hour and to promoting Mr. Timothy Frankfurth, effective May 29, 2013, to the position of Captain at step 4 which is $39.78 per hour.

Case 4 of 4:  N/A at this time.

Case 1 of 4: There are no additional funds required to remove Mr. Fredrickson from probation.

Case 2 of 4:  There are no additional funds required to revise this policy; there are potential savings.

Case 3 of 4:  The funding required for this action, including factoring in the wages and benefits for a replacement Patrol Officer, is a savings of $28,451.

Case 4 of 4  N/A at this time.

Case 1 of 4:  Motion to approve resolution #13-05-089 which confirms the recommendation of the Personnel Committee to remove Mr. Jason Fredrickson from probation and retain him as the City's full-time regular I.T. Specialist.

Case 2 of 4:  Motion to approve resolution #13-05-090 which confirms the recommendation of the Personnel Committee to revise Section 4.3 of the Personnel Policy - Internal Recruitment Process, as follows:

The following groups of people are eligible to apply during an internal recruitment: regular and temporary employees, paid and unpaid interns, public works seasonal workers, active police reserves, paid-on-call firefighters and contracted individuals actively working at the Municipal Center. Casual employees and board and commission members are not eligible to apply during an internal recruitment.

Case 3 of 4:  Motion to approve resolution #13-05-092, confirming the recommendation of the Personnel Committee, to promote Mr. Bradly Bluml to the position of Sergeant at step 4 which is $35.51 per hour and to promote Mr. Timothy Frankfurth to the position of Captain at step 4 which is $39.78 per hour.

Case 4 of 4:  N/A at this time.