5.17.
CC Regular Session
- Meeting Date:
- 12/08/2020
- Submitted For:
- Joe Feriancek
- By:
- Joe Feriancek, Engineering/Public Works
Information
Title
Adopt Resolution #20-294 Accepting Municipal Testing Proposals for 2021 Pavement Management Program Projects
Purpose/Background:
Purpose:
The purpose of this case is to adopt Resolution #20-294 accepting municipal utility testing proposals for 2021 pavement management program projects.
Background:
The updated 2021 through 2030 10-Year Capital Improvement Plan (CIP) proposes two street reconstruction projects in 2021 where municipal utilities exist under the streets. The two projects include the reconstruction of Riverdale Drive between Feldspar Street and Tungsten Street, and street reconstructions within the Business Park 95 subdivision including McKinley Street, Unity Street, Radium Street, and 140th Avenue.
The updated CIP has not yet been approved by City Council, but in order to solicit bids this winter to receive the lowest bids possible, staff has begun to design these projects and to prepare plans and specifications. Testing of existing municipal utilities, which includes sanitary sewer, storm sewer, and watermain, is standard practice when designing street reconstruction projects because newly paved streets in Ramsey are anticipated to have a 60-year life span assuming proactive maintenance. Identifying damaged or failing municipal utilities under streets before they are reconstructed allows the required repair or replacement work to be completed as part of the street reconstruction project before the new pavement is placed, preventing costly pavement repairs after the fact.
Utilities testing consists of using a camera to televise the inside of sewer pipes (sanitary and storm), and by using sound enhancing equipment to listen for leaks in watermain between hydrants and valves. Staff does not have the equipment needed to complete this work in-house, but Public Works Staff did assist by cleaning the sewer pipes in advance of being televised.
On November 23, 2020, Staff submitted Requests for Quotes to contractors known to complete such work. Quotes were requested to be returned by 10 AM on December 2, 2020.
Pipe Televising Quotes - Sanitary and Storm Sewer
Televising sewer pipes informs staff of the conditions of the pipes, and locates existing damage, if present. This allows staff to include the required repair or replacement work for any damaged pipes into the street reconstruction plans, which is more cost effective than doing repairs as standalone projects, or as change orders during the reconstruction project.
Staff requested proposals for each street reconstruction project from three contractors known to perform this work. Proposals for each project were received from two of the contractors, which are tabulated below.
Nelson Sanitation & Rental, Inc. submitted the lowest responsible quotes. Based on the submitted quotes, staff recommends accepting the proposals for Riverdale Drive and Business Park 95 televising from Nelson Sanitation & Rental, Inc.
The Contractor is required to complete their work within 30 working days of the notice to proceed issued by the City.
Leak Testing Quotes - Watermain
Leak testing watermain informs staff of any leaks in the municipal watermain system within the project area. For the same reasons noted earlier, if a leak is discovered the repair work will be completed as part of the reconstruction project.
Staff requested proposals for each street reconstruction project from the two contractors known to perform this work. Proposals for each project were received from only one of the contractors, which are tabulated below.
Water Conservation Services, Inc. submitted the lone quotes, which in Staff's opinion are responsible and reasonable quotes. Based on the submitted quotes, staff recommends accepting the proposals for Riverdale Drive and Business Park 95 water leak testing from Water Conservation Services, Inc.
The Contractor is required to complete their work within 30 working days of the notice to proceed issued by the City.
The purpose of this case is to adopt Resolution #20-294 accepting municipal utility testing proposals for 2021 pavement management program projects.
Background:
The updated 2021 through 2030 10-Year Capital Improvement Plan (CIP) proposes two street reconstruction projects in 2021 where municipal utilities exist under the streets. The two projects include the reconstruction of Riverdale Drive between Feldspar Street and Tungsten Street, and street reconstructions within the Business Park 95 subdivision including McKinley Street, Unity Street, Radium Street, and 140th Avenue.
The updated CIP has not yet been approved by City Council, but in order to solicit bids this winter to receive the lowest bids possible, staff has begun to design these projects and to prepare plans and specifications. Testing of existing municipal utilities, which includes sanitary sewer, storm sewer, and watermain, is standard practice when designing street reconstruction projects because newly paved streets in Ramsey are anticipated to have a 60-year life span assuming proactive maintenance. Identifying damaged or failing municipal utilities under streets before they are reconstructed allows the required repair or replacement work to be completed as part of the street reconstruction project before the new pavement is placed, preventing costly pavement repairs after the fact.
Utilities testing consists of using a camera to televise the inside of sewer pipes (sanitary and storm), and by using sound enhancing equipment to listen for leaks in watermain between hydrants and valves. Staff does not have the equipment needed to complete this work in-house, but Public Works Staff did assist by cleaning the sewer pipes in advance of being televised.
On November 23, 2020, Staff submitted Requests for Quotes to contractors known to complete such work. Quotes were requested to be returned by 10 AM on December 2, 2020.
Pipe Televising Quotes - Sanitary and Storm Sewer
Televising sewer pipes informs staff of the conditions of the pipes, and locates existing damage, if present. This allows staff to include the required repair or replacement work for any damaged pipes into the street reconstruction plans, which is more cost effective than doing repairs as standalone projects, or as change orders during the reconstruction project.
Staff requested proposals for each street reconstruction project from three contractors known to perform this work. Proposals for each project were received from two of the contractors, which are tabulated below.
| TELEVISING SANITARY & STORM SEWER | ||
| Contractor | Riverdale Drive Total Quote |
Business Park 95 Total Quote |
| Nelson Sanitation & Rental, Inc. | $ 5,516.68 | $ 10,643.18 |
| Hydro-Klean, LLC | $ 5,912.50 | $ 11,601.25 |
Nelson Sanitation & Rental, Inc. submitted the lowest responsible quotes. Based on the submitted quotes, staff recommends accepting the proposals for Riverdale Drive and Business Park 95 televising from Nelson Sanitation & Rental, Inc.
The Contractor is required to complete their work within 30 working days of the notice to proceed issued by the City.
Leak Testing Quotes - Watermain
Leak testing watermain informs staff of any leaks in the municipal watermain system within the project area. For the same reasons noted earlier, if a leak is discovered the repair work will be completed as part of the reconstruction project.
Staff requested proposals for each street reconstruction project from the two contractors known to perform this work. Proposals for each project were received from only one of the contractors, which are tabulated below.
| LEAK TESTING WATERMAIN | ||
| Contractor | Riverdale Drive Total Quote |
Business Park 95 Total Quote |
| Water Conservation Services, Inc. | $ 580.00 | $ 580.00 |
Water Conservation Services, Inc. submitted the lone quotes, which in Staff's opinion are responsible and reasonable quotes. Based on the submitted quotes, staff recommends accepting the proposals for Riverdale Drive and Business Park 95 water leak testing from Water Conservation Services, Inc.
The Contractor is required to complete their work within 30 working days of the notice to proceed issued by the City.
Notification:
No notifications are required with this case.
Observations/Alternatives:
Motion to adopt Resolution #20-294 accepting municipal utility testing proposals for 2021 pavement management program projects.
Funding Source:
Funding for this work is proposed to come from the respective utility enterprise (Sewer, Stormwater Utility, and Water) funds. If any utility repair or replacement work is required as a result of the testing, that work would be completed as part of the respective street reconstruction project and would be funded through the respective utility funds.
Recommendation:
Staff recommends adopting Resolution #20-294 accepting municipal utility testing proposals for 2021 pavement management program projects.
Action:
Adopt Resolution #20-294 accepting municipal utility testing proposals for 2021 pavement management program projects.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Bruce Westby | Bruce Westby | 12/02/2020 12:08 PM |
| Kurt Ulrich | Kurt Ulrich | 12/03/2020 12:11 PM |
- Form Started By:
- Joe Feriancek
- Started On:
- 12/01/2020 01:24 PM
- Final Approval Date:
- 12/03/2020