ROSWELL NEW MEXICO
AGENDA ITEM ABSTRACT
AGENDA ITEM ABSTRACT
Item No. 8.
Regular City Council Meeting
- Meeting Date:
- 11/14/2024
COMMITTEE:
Finance
CONTACT:
Elizabeth Nulf
CHAIR:
Robert B. Corn
ACTION REQUESTED:
Approval of purchase order ratification for a vendor change to Heil of Texas for the street department's sweeper purchase for $374,027.00, and cancel the initial purchase order #22400545 to Pete’s Equipment for $374,052.00. (Corn/Najar)
BACKGROUND:
Initiated by: Louis Najar
City was notified by Pete’s Equipment that the delivery of sweeper equipment on purchase order #22400545 issued in July 2023 would be delayed by an additional 12 months. City located an alternate vendor that is able to provide equivalent equipment in a much shorter timeframe. PO 22400545 to Pete’s Equipment was cancelled, and purchase order #22501175 was issued to Heil of Texas. Quote from Heil of Texas was $25 less expensive than Pete’s equipment quote.
Heil of Texas Quote and purchase order #22501175 is attached.
City was notified by Pete’s Equipment that the delivery of sweeper equipment on purchase order #22400545 issued in July 2023 would be delayed by an additional 12 months. City located an alternate vendor that is able to provide equivalent equipment in a much shorter timeframe. PO 22400545 to Pete’s Equipment was cancelled, and purchase order #22501175 was issued to Heil of Texas. Quote from Heil of Texas was $25 less expensive than Pete’s equipment quote.
Heil of Texas Quote and purchase order #22501175 is attached.
FINANCIAL CONSIDERATION
Change of vendor resulted in a savings of $25
LEGAL REVIEW:
No Legal review required at this time.
BOARD AND COMMITTEE ACTION:
Infrastructure Committee recommended approval (4-0) to refer to Finance Committee at their meeting on 10/21/24. Finance Committee on 11/7/2024 voted (4-0) to recommend to November City Council.
STAFF RECOMMENDATION:
Consider approval of purchase order ratification for a vendor change to Heil of Texas for the Street Department's sweeper purchase for $374,027.00, and cancel the initial purchase order #22400545 to Pete’s Equipment for $374,052.00.