ROSWELL NEW MEXICO
COMMITTEE AGENDA ITEM ABSTRACT
COMMITTEE AGENDA ITEM ABSTRACT
12.
Finance Committee
- Meeting Date:
- 07/03/2025
COMMITTEE:
Finance
CONTACT:
Toni Gomez
CHAIR:
Robert B. Corn
ACTION REQUESTED:
The City of Roswell is seeking approval to proceed with the purchase of Oracle NetSuite as the City’s new Enterprise Resource Planning (ERP) system. This purchase will be procured through the NASPO (National Association of State Procurement Officials) cooperative contract. The total cost for the implementation and first year of the cloud-based Software-as-a-Service (SaaS) platform is $765,993. (Gomez)
- Funding Source: Expense Line Item 11014041 654801 $491,092 for implementation budgeted in the FY26 Budget
- Funding Source: Expense Line Item 11014041 663301 $274,901 for the cloud-based Software-as-a-Service (SaaS) platform budgeted in the FY26 Budget.
BACKGROUND:
Initiated by: Toni Gomez
This acquisition is a critical component of our technology modernization initiative aimed at improving financial management, operational efficiency, and transparency. The current ERP system has reached the end of its useful life, with significant limitations in functionality, integration capabilities, and vendor support. After a comprehensive evaluation of multiple ERP solutions, Oracle NetSuite was selected for its robust cloud-based platform, scalability, and integrated modules covering financial management, procurement, human resources, budgeting, and reporting.
Key benefits of transitioning to Oracle NetSuite include:
This acquisition is a critical component of our technology modernization initiative aimed at improving financial management, operational efficiency, and transparency. The current ERP system has reached the end of its useful life, with significant limitations in functionality, integration capabilities, and vendor support. After a comprehensive evaluation of multiple ERP solutions, Oracle NetSuite was selected for its robust cloud-based platform, scalability, and integrated modules covering financial management, procurement, human resources, budgeting, and reporting.
Key benefits of transitioning to Oracle NetSuite include:
- Improved Efficiency: Streamlined workflows and automated processes to reduce manual effort and errors.
- Enhanced Reporting and Transparency: Real-time financial data and advanced reporting tools to support informed decision-making and compliance.
- Scalability: A flexible system that can adapt to the City’s evolving operational needs.
- Cloud-Based Platform: Improved security, disaster recovery, and remote access capabilities.
FINANCIAL CONSIDERATION:
- Funding Source: Expense Line Item 11014041 654801 $491,092 for implementation budgeted in the FY26 Budget
- Funding Source: Expense Line Item 11014041 663301 $274,901 for the cloud-based Software-as-a-Service (SaaS) platform budgeted in the FY26 Budget.
LEGAL REVIEW:
Legal has reviewed the contract.
BOARD AND COMMITTEE ACTION:
Staff recommends approval of the purchase and contract with Oracle for the implementation of the NetSuite ERP system through the NASPO cooperative contract.
STAFF RECOMMENDATION:
Proceed as presented.