Regular Items 7.
Legal Committee
- Meeting Date:
- 08/21/2025
COMMITTEE:
Legal
CONTACT:
Hessel Yntema
CHAIR:
Ed Heldenbrand
ACTION REQUESTED:
Approval to enter into contract with OpenGov for Budgeting and Grants Management Software. This procurement will be through the Sourcewell contract 060624. (Toni Gomez)
BACKGROUND:
Initiated by: Toni Gomez
The City of Roswell currently utilizes ClearGov for budgeting functions. After review, staff recommends transitioning to OpenGov, a comprehensive budgeting and grants management software. OpenGov offers enhanced transparency, daily updates with actuals, and robust reporting features that better align with the City’s commitment to financial accountability and accessibility. The transition from ClearGov to OpenGov will improve efficiency in budget development, monitoring, and grant administration while providing clearer information to elected officials, staff, and the public.
The City of Roswell currently utilizes ClearGov for budgeting functions. After review, staff recommends transitioning to OpenGov, a comprehensive budgeting and grants management software. OpenGov offers enhanced transparency, daily updates with actuals, and robust reporting features that better align with the City’s commitment to financial accountability and accessibility. The transition from ClearGov to OpenGov will improve efficiency in budget development, monitoring, and grant administration while providing clearer information to elected officials, staff, and the public.
FINANCIAL CONSIDERATION:
Funding for this contract is available in line item 11014041 663301 of the FY2026 Adopted Budget. No budget adjustment is required. The cost of the OpenGov subscription is $201,343.14 ClearGov services will be discontinued.
LEGAL REVIEW:
This item is being presented first to the Legal Committee for review. The contract will comply with the New Mexico Procurement Code (NMSA 1978, §§ 13-1-28 through 13-1-199) and will be reviewed by the City Attorney prior to execution.
BOARD AND COMMITTEE ACTION:
The Legal Committee is asked to review and provide a recommendation on approval of a contract with OpenGov for budgeting and grants software. Upon recommendation, this item will proceed to the Finance Committee and then to the City Council for final approval.
STAFF RECOMMENDATION:
Staff recommends approval of a contract with OpenGov to provide budgeting and grants management software, replacing ClearGov. OpenGov’s platform will deliver greater transparency, efficiency, and accuracy in financial reporting and grant oversight.