ROSWELL NEW MEXICO
COMMITTEE AGENDA ITEM ABSTRACT
COMMITTEE AGENDA ITEM ABSTRACT
16.
Finance Committee
- Meeting Date:
- 01/08/2026
COMMITTEE:
Finance
CONTACT:
Tammi Smith
CHAIR:
Kurt Gass
ACTION REQUESTED:
Approve a budget adjustment and authorize procurement of replacement computers for all dispatch consoles at the new consolidated dispatch location. The total cost is $119,337.38, with $52,013.64 currently available. An additional $67,323.74 is required to complete the acquisition. Procurement will be conducted through the Dell NASPO Computer Equipment Statewide Price Agreement Contract #10-00000-20-00062AF. (Herring)
BACKGROUND:
Initiated by: Alison Herring
The existing dispatch computers are outdated and experiencing performance issues. As the Dispatch Center transitions to a consolidated location, replacing these systems will ensure operational reliability and prevent service disruptions. Current systems are approximately six years old and no longer meet the requirements for critical public safety operations. Procuring new computers during the relocation will support uninterrupted emergency communications and improve system stability.
The existing dispatch computers are outdated and experiencing performance issues. As the Dispatch Center transitions to a consolidated location, replacing these systems will ensure operational reliability and prevent service disruptions. Current systems are approximately six years old and no longer meet the requirements for critical public safety operations. Procuring new computers during the relocation will support uninterrupted emergency communications and improve system stability.
FINANCIAL CONSIDERATION:
This purchase was not included in the original FY26 budget. The total cost is $119,337.38, with $52,013.64 currently available. A budget adjustment of $67,323.74 is required to complete the procurement in FY26.
Financial Impact (Revenue & Expense): Budget Adjustment Needed
Expense: 11014656-817505 (Capital Outlay – Equipment) — $67,323.74
Financial Impact (Revenue & Expense): Budget Adjustment Needed
Expense: 11014656-817505 (Capital Outlay – Equipment) — $67,323.74
LEGAL REVIEW:
No legal review at this time.
BOARD AND COMMITTEE ACTION:
The Public Safety Committee was first to review on December 16, 2025. Passed 5-0 and was sent to Finance Committee on January 8, 2026 on consent.
STAFF RECOMMENDATION:
Proceed as presented.