Consider approving the determination of uncollected accounts and the removal from accounts receivable in the amount of $51,749.37. (Costley)

Initiated by: Enid Costley

New Mexico Statues Chapter 3. Municipalities § 3-37-7. Determination of uncollectible account: removal from accounts receivable. If the finance officer of a municipality states;

1. The manner in which a utility account or any unsecured account has been incurred;
2. The efforts made to collect the utility account or unsecured account and to locate the debtor;
3. That the utility account or unsecured account has been uncollectible for a period of more than four years; and
4. That in his opinion, the utility account or unsecured account is uncollectible, the governing body of a municipality may, by resolution, remove the uncollectible account or unsecured account from the list of accounts receivable of the municipality.

The City of Roswell currently has bills totaling $51,749.37 in unpaid library fines and fees charges which are January 1, 2022 and older.  All collection attempts have failed, and many bill attempts have been returned as undeliverable with no forwarding address.  All of these bills have been uncollectible for over four years.  The City of Roswell Finance Director considers all of these bills as uncollectible.  

Reduction in accounts receivable of $51,749.37.

The Legal Department has reviewed the abstract and resolutions.  The documents have been approved as to form.
The Resolution must be adopted by a majority vote of the entire City Council.

The Finance Committee will be the first city committee to consider action on this request.

Consider approving the derermination of uncollected accounts and the removal from accounts receivable in the amount of $51,749.37