Skip to main content

AgendaQuick™

View Agenda Item

Back to View Meetings Back to Minutes
16.a.
Commissioners Court Meeting
Meeting Date:
02/10/2025
Discussion and possible action to authorize an amendment to the equipment lease for the benefit of the Webb County Tax Office
Submitted for:
Deodata Torres
Submitted By:
Deodata Torres
Department:
Tax Assessor/Collector

Subject:

Discussion and possible action to authorize an amendment to the equipment lease under cooperative contract agreement DIR-TSO-3763 between Webb County and Dell Marketing LP, for the benefit of the Webb County Tax Office, said lease was for a PowerProtect DM5500 which is necessary to protect and preserve Docuware data located on the Tax Office’s server which originally was in the amount of $52,137.00; the Amendment will change the amount of the DIR contract to Forty-Eight Thousand Nine Hundred Seventy Four and 99 cents ($48,974.99) to be paid in [5 annual payments of $10,745.11--- at the beginning of each month or as invoiced]; pursuant to the Texas Local Government Code; §271.101 and §271.102 (Cooperative Purchasing Program) and authorizing the Webb County Judge to sign all relevant documents and any other matters incident thereto. [Account #1001-1320-001-443000-035 (Repairs & Maintenance Equipment)]
 
Issue: The current PowerProtect Equipment for the new server is obsolete and is used to preserve Docuware Data.
 
Solution: Purchase the PowerProtect from Dell under DIR-TSO-3763
 
Result: Docuware information will be mirror imaged and prevent data loss.

Background:

Discussion and possible action to authorize an amendment to the equipment lease under cooperative contract agreement DIR-TSO-3763 between Webb County and Dell, for the benefit of the Webb County Tax Office, said lease was for a PowerProtect DM5500 which is necessary to protect and preserve Docuware data located on the Tax Office’s server which originally was in the amount of $52,137.00; the Amendment will change the amount of the DIR contract to Forty-Eight Thousand Nine Hundred Seventy Four and 99 cents ($48,974.99) to be paid in [5 annual payments of $10,745.11--- at the beginning of each month or as invoiced]; and authorizing the Webb County Judge to sign all relevant documents and any other matters incident thereto. [Account #1001-1320-001-443000-035 (Repairs & Maintenance Equipment)]
 
Issue: The current PowerProtect Equipment for the new server is obsolete and is used to preserve Docuware Data.
 
Solution: Purchase the PowerProtect from Dell under DIR-TSO-3763
 
Result: Docuware information will be mirror imaged and prevent data loss.

Previous Court Action:

Fiscal Impact

Budget Account Number:
10011320001443000035
Funding Source:
Repairs & Maintenanc
Balance:
35000.00

Financial Impact:

The purchase of a backup server for the Tax Office represents a strategic investment in the security and operational continuity of the office. The estimated cost for the server, including installation and configuration, is $48,974.99 to be paid in 5 annual payments of $10,745.11. This expenditure will be funded from account 1001-1320-001-443000-035 (Repairs and Maintenance Equipment).

By ensuring the availability of backup systems, the Tax Office will mitigate the risk of data loss, improve business continuity, and avoid the potentially significant costs of data recovery and operational downtime. This investment not only meets the immediate needs of the department but also aligns with long-term operational goals and compliance standards.

Attachments