Discussion and possible action to authorize the quantities of select fill material to purchase from best-value bid to include delivery only or to include delivery and stockpile of approximately 115,000 cubic yards or other quantities authorized by Commissioners Court for the bid pricing presented by the Purchasing Agent in accordance with the project specifications and geotechnical reports and to further identify the funding source and any other matters incident thereto. [Account #3901-7230-001-474503 (Fairgrounds Project Series 2020-Construction In Progress-Administration-Fairground Site Improvements)]
 
Issue: On February 10, 2025, Commissioners Court authorized the Purchasing Agent to secure competitive pricing for the fill material needed for the Webb County Fairgrounds project.  Bids were secured for both delivery and delivery and stockpile.
 
Solution: Consideration by Commissioners Court to authorize and identify total quantities to order for either delivery only or delivery and stockpile.  Bids were requested from Emperor Services LLC., Anderson Columbia and Martin Marietta Materials.  Only two bidders responded to bid pricing requests for fill material.   
 
Result: If approved, fill material will be ordered up to the quantities and pricing authorized by Commissioners Court.

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