Discussion and possible action to enter into a Sixty (60) Month (March 30, 2025 through March 29, 2030) “State and Local Term Rental Agreement” between Pitney Bowes and Webb County for the Tax Assessor Collector for mail services hardware and software at a per month cost of One Thousand Eighty-One Dollars Sixty-One Cents ($1,081.61) for a total amount of Sixty-Four Thousand Eight Hundred Ninety-Six Dollars and Sixty Cents ($64,896.60) over the term of the Agreement, subject to annual budget appropriation and any matters incident thereto; authorizing the County Judge to sign and execute all relevant documents. [Account #1001-1320-001-443000-035 (Repairs & Maintenance)]

Issue: The current lease agreement ends in March 2025.

Solution: Webb County Commissioners Court is asked to approve the State and Local Term Rental Agreement with Pitney Bowes for the specified period and cost, and authorize the County Judge to sign all necessary documents to facilitate the agreement’s execution.

Result: Webb County will enter into a long-term contract with Pitney Bowes for mail services, including necessary hardware and software, ensuring efficient mail processing for the Tax Assessor-Collector’s office. The monthly and total costs are budgeted within the designated Repairs & Maintenance account (#1001-1320-001-443000-035). The agreement will begin on March 30, 2025, and run for five years, subject to annual budget appropriations for the agreed costs.

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