Discussion and possible action to enter into a Thirty-Six Month (36) Month (November 24, 2025 through November 23, 2028) Records Management Software Agreement between Webb County, for the Webb County Clerk Office, and Tyler Technologies in the amount of Four Hundred Sixty-Four Thousand Two Hundred Twenty-One Dollars ($464,221.00) over the term of the Agreement, subject to annual budget appropriation, with the first year financial obligation under the Agreement to be in the amount of  Two Hundred Twenty-Five Thousand Three Hundred Fourteen Dollars ($225,314.00) plus travel expenses ($2,500 per trip-maximum of 6 trips) for training. Of the first-year cost, our office is short Fifty Thousand Dollars ($50,000.00) that shall be paid from the Operational Reserve Account, and authorizing the County Judge to sign and execute all relevant documents; and any matters incident thereto. [Transfer from Account #1001-1130-001-431-007-010 (Operational Reserve Account) as to the $50,000.00 to Account #001-2310-001-432001 (Professional Services) which will pay for the first-year costs]
 
Issue: Webb County Clerk is seeking to update and streamline the recording, filing, and management of its land and official public records.  On May 12, 2025, the Commissioners Court authorized the Webb County Purchasing Agent to issue Request for Proposals for a records management software system for the Webb County Clerk’s Office.  Tyler Technologies submitted a response to Request for Proposal (RFP) 2025-004 “Webb County Clerk Record Management Software-3-year contract.”
 
Solution: Re-award RFP 2025-004 to Tyler Technologies and enter into an agreement with Tyler Technologies whose services provides for the implementation of a Records Management Software System (“SaaS Services”) which will streamline, the recording, filing and management of the County Clerk’s land and official public records.
 
Result: Webb County Clerk will be better able to more efficiently streamline the recording, filing, and management of its land and official public records through implementation of Tyler Technologies Record Management Software System (“SaaS Services”).

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