35.
Commissioners Court - Regular Session
- Meeting Date:
- 10/21/2025
- Title:
- Award of RFP #25RFP21 Enterprise Resource Planning (ERP) Software System Implementation to Avaap U.S.A. LLC (Avaap) for Auditors Office
- Submitted For:
- Joy Simonton
- Submitted By:
- Brenda Fuller, Purchasing
- Department:
- Purchasing
- Agenda Category:
- Regular Agenda Items
Information
Agenda Item
Discuss, consider, and take appropriate action on awarding RFP #25RFP21 Enterprise Resource Planning (ERP) Software System to Avaap U.S.A. LLC (Avaap) as the ERP system implementation vendor for $3,208,339.00 for implementation services, implementation travel costs not-to-exceed $110,158.00 and annual recurring Avaap maintenance up to $120,300.00 and authorize the execution of the agreement. Funding source is P710, 2025 CIP.
Background
Avaap U.S.A. LLC and Workday, Inc. submitted a joint response to RFP #25RFP21. Avaap's Workday deployment services are designed to support Williamson County's assessment, configuration, training plan, testing, and deployment of the Workday software solution, as a replacement for the system(s) currently used by Williamson County. Williamson County received seventeen (17) submissions to the solicitation, there were two-hundred twelve (212) document takers, and advertisement was facilitated through Euna (formally Bonfire) to over seven hundred fifty (750) vendors. Origination #1896. Point of Contact Julie Kiley, Williamson County Auditor. Form 1295 is attached for Avaap U.S.A.
Fiscal Impact
| From/To | Acct No. | Description | Amount |
|---|
Attachments
- Letter of Recommendation Avaap
- Avaap MSA Final Redacted
- Avaap SOW Final
- SCORING SUMMARY
- Form 1295 REDACTED
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| County Judge Exec Asst. | Delia Colon | 10/14/2025 03:33 PM |
- Form Started By:
- brendafuller
- Started On:
- 10/01/2025 03:13 PM
- Final Approval Date:
- 10/14/2025